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KEY ISSUANCE PROCEDURES


EMPLOYEE KEYS
Keys may be requested for regularly appointed university and auxiliary employees for the duration of employment.

  1. Complete "Staff & Faculty Key Request Form."
  2. Obtain appropriate approving signature, in accordance with campus Key Policy.
  3. Submit completed form to Seawolf Service Center.
  4. Receive and sign for authorized keys.

Turn in keys when no longer needed or prior to issuance of final pay warrant. Periodic auditing of issued keys may be requested.   Duplicates of outstanding (uncleared) keys will not be issued.

STUDENT KEYS

Keys may be requested for no longer than one semester at a time.

  1. Complete "Student Key Request Form."
  2. Obtain appropriate approving signature, in accordance with campus Key Policy.
  3. Submit completed form to Seawolf Service Center.
  4. Receive and sign for authorized keys.

Turn in keys when no longer needed or prior to the end of the semester.  Keys may be retained by submitting a completed "Renewal Key Request."   Duplicates of outstanding (uncleared) keys will not be issued.   Uncleared keys may result in administrative hold on student's records and registration.


LOST KEY PROCEDURES

REPORTING
It is the responsibility of the employee/student to report lost keys immediately to the Seawolf Service Center as well as to the Department originally authorizing the keys.

  1. Complete Report of Lost Key form (available at the Seawolf Service Center or on line at http://www.sonoma.edu/seawolfservices/forms/index.html).
  2. Obtain signature of appropriate Department or School administrator, indicating if the key is to be re-issued and if the Department is requesting a “re-key.”
  3. Seawolf Service Center will inform Senior Director for Police and Parking Services who will determine if, for safety or security reasons re-keying is required.

CHARGES

1. Lost Key charges are as follows:

2. Lost Key charges will be refunded if keys are found and turned in to Seawolf Service Center within 30 days of loss.

3. If the lock must be changed for safety or security reasons, actual costs of re-keying may be charged to the department originally authorizing the keys and/or the individual to whom the keys were issued

Effective January 12, 2009


Updated March 9, 2009 by SSU.policies@sonoma.edu