This is a dual purpose form and is required for all International Travel Authorization requests as well as all travel advance requests, inclusive of domestic and international travel.
- For International Travel: Prior to any international travel, approval must be obtained in writing from the President of the University. The traveler must complete and submit both the International Travel Authorization/Travel Advance form and the Foreign Travel Insurance Request Form (pdf) to the President's Office in Stevenson Hall 1062. In addition, the traveler must sign up for the U.S State Department's Smart Traveler Enrollment Program (STEP) . Once the travel has been approved, both forms will be forwarded to the Seawolf Service Center. Upon receipt of the forms, the insurance will be purchased and the International Travel Authorization/Travel Advance form will be kept on file and attached to the completed Travel Expense Claim once submitted. High Hazard International Travel to "War Risk" countries must continue to be submitted to Systemwide Risk Management in the Chancellor's Office for review and approval. "War Risk" countries are countries designated as such by the CSU's Foreign Travel Insurance Program (FTIP) underwriters. For more information about this process, contact the Seawolf Service Center.
- If requesting an "Early Bird" advance (more than 30 days from the date of departure), additional documentation is required. Please contact the Seawolf Service Center for more information.
Travel Certification Form (pdf) This form is only to be utilized by non-employees who travel on University business. Non-employees includes Students and Interview Candidates/Prospective Employees.
Travel Expense Claim (xlsx) Request reimbursement for travel expenses for all Business Units SOCMP, SOFDN,SOSSE, and SOASI. (For travel occurring on or after November 1, 2015.)
Travel Expense Claim (xlsx) Request reimbursement for travel expenses for all Business Units SOCMP, SOFDN,SOSSE, and SOASI. (For travel occurring on or before October 31, 2015.)
Travel Expense Claim Instructions (pdf) A guide for completing the form with permissible limits, data field formats, abbreviations, etc.
Use of ProCard for University Travel Expenses Form (pdf) This form is required when the ProCard is used for Conference/Meeting Registration fees and local Enterprise Rental Car fees.
Business Process for Use of ProCard for University Travel Expenses Form (pdf) The Business Process document outlines the requirements for the traveler and the ProCard holder as well as the Travel Expense Claim and the ProCard Report when the ProCard is used for University Travel Expenses.
Hotel Occupancy Tax Waiver (pdf) Hotel/Motel Transient Occupancy Tax Waiver (Exemption Certificate for State Agencies)
Faculty "Emeritus" Key Request Form (pdf) Print this two-sided form, fill in the necessary information and sign at the bottom of page two indicating that you have read and agree to the Key Control Policy.
Student Key Request (pdf) This form is for initial and renewal key requests. Print this two sided form, fill in the necessary information and sign at the bottom of page two indicating that you have read and agree to the Key Control Policy.
Report of Key Loss Form (pdf) Report the lost key as soon as possible. This form is used to keep a record of potential compromise to specific locks and to determine if lock replacement is essential for adequate security.
Work Request Form (pdf) This two-page form is to be used for non-maintenance requests only. For maintenance requests, please call the Seawolf Service Center at (707) 664-2308..