TO: All Employees
FR: Kendall Newman, Operations Manager for Risk Management and Safety Services
As stated in an October 29 memo sent to all employees, the transition to remote instruction necessitated by the COVID-19 pandemic has resulted in multiple class action lawsuits being filed against the California State University, currently pending in both federal and state court. In that memorandum, we notified the campus that we removed the capability to delete recordings in Zoom under Office of General Counsel guidelines.
Under the direction of the Office of General Counsel, Sonoma State University is no longer requiring retention of recordings on all University managed Zoom recordings. This change will now allow you to manage recordings stored on the Zoom cloud by giving you permissions to delete and store recordings moving forward. There are no additional considerations or requirements of you at this time. Please refer to current campus retention policies for any questions regarding maintenance of any recordings.
Some accounts may still be required to maintain recordings or be subject to this hold. Further communication to those individuals will be sent to individuals in the coming days from Risk Management.
If you have any questions about this change or its purpose, please contact Risk Management at risk@sonoma.edu.