Grad Handbook

Who is Eligible to Participate in Commencement

Students who graduated in December 2013 and candidates for May or August, 2014.

No pre-registration is required to participate in Commencement.

Students will be given cards to fill in their names as they line up on Commencement day.

Names are read as the student crosses the platform.

There is no dress rehearsal for Commencement. Marshals and Ushers will guide students on Commencement day.

Arrival Times and Location

Both ceremonies are held at The Commencement Lawn by the Lakes.

Info for Graduates: Report to Stevenson Hall for the processional line-up area on the north side (art building side).

    Report by 8 a.m. for the 9 a.m. ceremony.
  • School of Science and Technology
  • School of Social Sciences
    Report by 2 p.m. for the 3 p.m. ceremony
  • School of Arts and Humanities
  • School of Business and Economics
  • School of Education

Graduates with Disabilities or Mobility Limitation

Special seating for graduates with disabilities, limited mobility or for those in need of a sign language interpreter will be available in the Graduate seating area (with, or close to your school, depending on request and availability.)  Contact Disability Services for Students, at (707) 664-2677 or disability.services@sonoma.edu to make arrangements.  Requests should be made as soon as possible

Guest Seating

Due to the large crowd expected (about 5,000 each ceremony) and the limited seating capacity, graduates are asked to invite no more than four guests. Seating is on a first-come basis. All guests should be seated at least 30 minutes before the ceremony or risk missing the processional as certain pathways will be closed while the graduates walk in.

Webcast

We encourage family and friends to view the live webcast. A link to the live webcast can be found at Sonoma.edu

Parking

Parking permits are not required on Commencement day. All lots are open and available. Do not park in disabled parking spaces unless you are legally able to do so. See campus map for locations.

Graduation Announcements

Custom imprinted announcements (featuring graduate's name and degree) can be ordered online at www.herffjones.com/college or at the Grad Fair. Please allow four weeks for delivery. Generic (non-personalized) graduation announcements and printed insert cards are available for purchase at both the SSU Bookstore. The phone number of the SSU Bookstore is (707) 664-2329.

Academic Regalia

Traditional academic regalia (cap and gown) is considered standard apparel for graduates at Commencement. If you cannot attend the Grad Fair, these items can be obtained at the SSU Bookstore or online. To ensure proper sizing, graduates are encouraged to purchase their regalia as soon as possible. Call the SSU Bookstore,(707) 664-2329, for more information.

Photographers at the Ceremony

Photographers will take each graduate's photograph as he or she receives his or her diploma. Graduates will receive an e-mail proof of their photo within a few days of the ceremony. E-mail addresses will be written by the graduates on cards that they fill out when lined up prior to the ceremonies. Orders can be placed once photo proofs are received. Students may list a second email address for family to also receive a digital proof.

Commencement Programs

Printed programs containing the order of ceremony, names of graduates, a list of faculty, and other information about the campus and Commencement will be distributed on Commencement day. Graduates’ programs will be on their chairs. Guests will be able to pick up their programs as they enter the Commencement area.

Restrooms

Portable restrooms are located near the Student Union, Commons and Art Buildings. Restrooms are also located in Stevenson Hall, Salazar Hall, the Art Building, and the gymnasium. Maps of restrooms will be available at many locations during Commencement and in the Commencement program.

Meeting Guests after the Ceremony

Graduates are urged to make arrangements before Commencement to meet family and friends after the ceremonies at the academic School receptions or another pre-designated location. Please remind guests that the audience must remain in their seats during the Recessional.

Processional

Begins promptly at 9 a.m. and 3 p.m.

Line-up for Processional

Graduates should report to the processional line-up on the north side of Stevenson Hall by 8:00 a.m. for the 9 a.m. ceremony, and 2:00 p.m. for the 3 p.m. ceremony. Graduates line up by academic School.

Within each School, master’s degree candidates march first, followed by bachelor’s degree candidates. Graduates should line up two across. If graduates want to sit together, they should line up behind one another, not next to one another as the lines will split in two directions upon entering the Commencement site.

If your family is sitting on the Art Building side of the Commencement site, line up in the right position of the line. If your family is sitting on the Commons side of the Commencement site, line up in the left-side position.

Personal Belongings

Please do not carry any personal belongings during the ceremony. There are No facilities available for checking in and holding of personal items.

Majors Listed by School

Arts & Humanities

American Multicultural Studies, Art, Art History, Chicano and Latino Studies, Communication Studies, English, Fine Arts, French, Liberal Studies (Hutchins School), Music, Organization Development, Philosophy, Spanish, Theatre Arts

Business & Economics

Business Administration, Economics

Education

Early Childhood Studies, Education

Science & Technology

Biochemistry, Biology, Chemistry, Computer and Engineering Science, Computer Science, Earth Science, Engineering Science, Geology, Interdisciplinary Studies/Special Major, Kinesiology, Mathematics, Nursing, Physics, Statistics

Social Sciences

Anthropology, Counseling, Criminology and Criminal Justice, Cultural Resources Management, Environmental Studies, Geography, Global Studies, History, Human Development, Liberal Studies (Ukiah/Napa Programs), Political Science, Psychology, Public Administration, Sociology, Women’s and Gender Studies

Signs will identify academic School line-up areas. Faculty marshals and staff serving as monitors will be present to direct graduates. Graduates who have double majors may line up with either academic School; only one diploma will be given. Graduates who have interdisciplinary majors should line up with the academic School of their primary field of study.

During the line-up, monitors will give each graduate a card on which to write his or her name. Be sure to fill out a card; print legibly and, if appropriate, phonetically. Keep this important card with you at all times prior to receiving your diploma. It will be used by the reader during the ceremony. The card will also be used to identify the photograph that will be taken as each graduate receives his or her diploma.

Please pay attention and move at a steady pace with the processional to avoid confusion and delays. Follow the instructions of the faculty marshals.

Once the graduates have entered the graduates’ seating section, remain standing until asked to be seated.

Commencement Definition: A ceremony at which academic degrees or diplomas are conferred.

Graduation Definition: the successful completion of a program of study.

Conferring of Degrees

The Chair of the Faculty will formally commend all students who are candidates for degrees.

The Provost will then ask the master’s degree candidates to stand and will commend them. The President will then confer the degrees.

The Academic School Dean will ask the bachelor’s degree candidates to stand and will commend them, by academic School. President Ruben Armiñana will then ask the candidates for the bachelor's degree to stand and will confer the degrees. Following the conferral of degrees, graduates will be asked to be seated and those graduates receiving masters degrees will be asked to stand and walk to the platform to receive their diplomas. When all masters have received their diplomas, they will be seated and bachelors asked to stand and come forward to receive their diplomas. Graduates will be asked to walk to the platform to receive their diplomas.

Diplomas

For ceremonial purposes, a diploma case will be presented to students during the ceremony. December graduates have already received their diplomas by mail; May and August graduates will receive their diplomas by mail. May graduates who do not attend the ceremony will receive their diploma and case by mail. December and August graduates who do not attend the ceremony may request (in writing to the Admissions and Records Office, 1801 E. Cotati Avenue, Rohnert Park, CA 94928) that a diploma case be mailed to them.

Tassel Placement

Master’s degree candidates wear the tassel on the left side of the cap. Bachelor’s degree candidates wear the tassel on the right side of the cap. After the conferring of degrees, bachelor’s degree recipients will be given instructions to move the tassel to the left side, signifying their status as graduates.

Honors

It has already been determined which December graduates have earned the designation cum laude, magna cum laude or summa cum laude. For May and August graduates, determinations were made on the basis of academic records at the end of January. Final determination of honors for May and August graduates will be made after all grades are in for the students’ final semester. Honors will be noted on transcripts and diplomas. Honor cords (which are worn with regalia) are available in the bookstore and are identified by the following colors:

Distinction (contributed to their academic department) - Navy/Gold
Cum Laude (GPA 3.50 - 3.74) - White/Gold
Magna Cum Laude (GPA 3.75 - 3.89) - Silver/Gold
Summa Cum Laude (GPA 3.90 or higher) - Gold/Gold

During the presentation of diplomas, each graduate will walk to the platform and his or her name will be read. Each graduate will receive his or her diploma from their academic School Dean or Provost and will be congratulated by the Chair of the Faculty or the President.

Recessional

The recessional, like the processional, depends on everyone’s cooperation. Please join the line promptly and in proper order. Do not stop to talk with family and friends. Family and friends need to remain at their seats until all the graduates have left the Commencement site. Graduates need to keep the line intact and moving.

Recessional music will begin at the conclusion of the Commencement ceremony. The Platform Party will leave the platform, marching down the center aisle, turning right in front of the graduates, and onto the path adjacent to the Student Union. The faculty will follow, marching two across. The graduates will exit to the inside aisle and, marching two across, will follow the faculty.

March along the path from the Commencement site, between the Commons and Student Union, and then toward the Bookstore, then south towards Salazar Hall. The faculty will continue along the pathway where they will stop and separate to form two facing lines. The graduates will continue, passing through the faculty lines. The forming of the faculty lines is a Sonoma State tradition which allows faculty an opportunity to greet and congratulate graduates. Once graduates pass through the faculty lines, they are free to join family and friends.

Festivities

Academic School Receptions

Each Academic School hosts an informal reception for graduates and their guests immediately following the Commencement ceremonies. Refreshments are served. The receptions provide a good opportunity for graduates to greet faculty and introduce family and friends, and for informal photographs.