Procedure for Filing for Bachelor's or Master's Degree
Graduation Applications must be received in the Office of Admissions and Records by the following dates:
|GRADUATION DATE||FILING DATE OPENS||FILING DATE CLOSES|
|Fall 2017 graduation||September 15, 2016||September 15, 2017|
|Spring 2018 graduation||February 1, 2017||February 1, 2018|
|Summer 2018 graduation||February 1, 2017||February 1, 2018|
To Apply for Graduation, fill out the Graduation Application which must be approved by the department chair for each of your Major(s) or Minor(s).
If your department approves the substitution of a required course, they must submit an Academics Requirements Report Update Form to correct your ARR
Use your ARR to track your graduation requirements.
You will not be cleared for graduation if there are any outstanding requirements showing in RED.
You can access your ARR on your My SSU account.
Go to the Reading ARR Instructions page for more help.
NEW! Graduation Application & Major/Minor Course Substitution forms may now be Filled out online! Fill out online then print and get all required signatures. Remember to Save a copy for your records. To avoid delays in your Graduation, submit your paperwork early and don't wait until the last minute.
Late applications will automatically be posted for the next eligible graduation term.
See our Graduation FAQ
Are you on track for Graduation?
Your ARR (Academic Requirements Report) determines graduation eligibility. Use your ARR to track your graduation requirements and review your Graduation Status. Be sure to check your ARR for accuracy and report any errors to your advisor. You can access your ARR on your My SSU account. Go to the ARR Instructions page for more help.
You will not be cleared for graduation if there are any outstanding requirements showing in RED or YELLOW at the time degrees are awarded for the term.
Course Substitutions are for Major and Minor requirements only.
Undergraduate Students: To Apply for Graduation, fill out the Graduation Application which must be approved by the department chair for each of your Major(s) or Minor(s).
Master's Candidates must file the "Master's Degree Graduation Application." Visit the Graduate Studies website for more information.
Once your application has been received and entered, you will receive an email to your Sonoma e-mail account for important information and application confirmation. At this time, you will be instructed to review and/or update your diploma name and diploma mailing address.
If your department approves the substitution of a required course, they must submit a 'Major/Minor Course Substitution' form to correct your ARR. Course Substitutions are for Major or Minor requirements ONLY. GE and other degree requirements must be petitioned by using the GE Sub Petition or the General Petition.
For Students who have not attended the University for more than 2 semesters:
Note: A student not in a period of continuous enrollment at the time of filing for their degree must meet the catalog requirements in effect at the time of filing.
- Fill out a Graduation Matriculation form.
- Fill out a Graduation Application (Undergraduate or Graduate as appropriate).
- Meet with your advisor to review the current graduation requirements and determine what, if any, additional coursework you may need to take.
- Submit your signed Graduation Application & Matriculation form to the Office of Admissions and Records by the posted deadlines.
- For students who have been seperated for 5 years or more, you will need to resubmit ALL transcripts from ALL colleges/universities attended."
Course Substitution - Helpful Hints:
Under RQ number - Be sure to include the complete RQ number (example: XXX-XX ). Under Explanation - Please include the exact 'heading' of the requirement being met (there may be multiple requirement headings under the same RQ number). Include as much detail as possible, as this will allow for fast processing and will help avoid delays in having to return the form to get the necessary information.
For International Program (IP) Courses - Be sure to include the full course topic/title as it appears on the transcript (example: 'American Art: 1960's Era'). For Transfer Courses - Be sure that the Transfer course covers the required units; otherwise you will need to apply another course to make up for the remaining overall units.
Please Note: Substitutions for Transfer and IP courses cannot be processed until the official transcript has been received and posted to the student's record
For information on commencement, please go to the Commencement website at http://www.sonoma.edu/uaffairs/commencement/