Welcome to the Office of the Registrar

We are located on the 2nd floor of Salazar Hall. Feel free to call us (707-664-2778) and ask for Records, or click on "Contact Us" if you have any questions or problems.

Office hours are: Monday - Friday, 8 a.m. - 4:30 p.m..


What we do:

  • Maintain student academic records
  • Process Leave of Absence requests
  • Process requests for withdraw from the University
  • Process changes for Majors and Minors
  • Post grades
  • Official and Unofficial transcripts
  • Verifies enrollment
  • Process applications for in-person Visitor and Concurrent Enrollment programs
  • Clear students for Graduation, post degrees, mail diplomas
  • Post Transfer Credit

E-Mail Only

Sonoma State University considers e-mail to be an official method for communicating University business with students. Each student is provided with a campus Seawolf account. We strongly urge you to review the contents of your Seawolf account on a frequent and regular basis. Critical notifications from the University related to enrollment, academic status, and graduation will be sent to your Seawolf account. Students may forward messages from this account to an address used regularly.
See the IT webpage for instructions

Registration Information

The online Class Schedule is your principal guide to registration procedures each academic year. The Online Calendar contains an outline of all important dates and deadlines related to registration, and fee payment. Planning your overall degree program Carefully identifying the courses you need is the most important thing you can do to graduate on time. Reviewing your Academic Requirements Report (ARR) on a frequent and regular basis as well as meeting with your Academic Advisor will help you stay on track.

Online Registration

Registration at SSU is real-time and online through your Student Center. Students may use their Student Center to add or drop classes through the end of the second week of classes in fall and spring semesters. Changes to your class schedule are immediate. Each semester students are assigned an Enrollment Appointment for building their class schedule. Enrollment Appointments are in order by special groups and then by class level. Once you are allowed access to registration you may continue to make changes to your schedule until the end of that registration period (see Academic Calendar). During open registration and add/drop periods your access to registration is on first come, first serve basis.

Registration Dates and Unit Limits for Spring 2017

REGISTRATION IS BY APPOINTMENT. ALL APPOINTMENTS END DEC. 31 AT MIDNIGHT

November 14: Priority Students*, Graduate, Credential
November 15-16: Seniors and Juniors

We will have “rolling” appointments starting Tuesday, seniors going first by academic level, units earned and units in progress. After the last senior appointment, juniors will begin with the same criteria.

November 17: Sophomores
November 18: Freshmen

*as approved by Academic Senate

Unit Load:
16 units for Undergraduates
18 units for Graduate and Credential Students
Wait List: 12 units

Requests for more than 16 units will be prioritized: students who have filed for Spring/Summer ’17 graduation will be processed as they are received. All others will be reviewed in January.

Registration resumes January 19, 2017. No appointment required.

LATE REGISTRATION

Late Registration (no appointment required): January 19 - February 3
*Late fee applicable for first time registrants

Note: Unit limit for undergraduates will increase to 18. No petition required.

If you fail to pay your tuition fees or confirm financial aid by the University’s established fee deadlines, you may lose the classes in which you are enrolled.

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Fee Due Dates

For students who begin the registration process between November 14 - December 31, student charges/fees are due January 1, 2017. Students who do not have their fees paid or a financial award in place by January 1 will be dropped from classes.

After the January 1 fee payment deadline, if you have been dropped for non-payment, you will need to work with the Seawolf Service Center before your hold may be released.

For students who begin the registration process between January 19 - February 3, student charges/fees are due by February 3, 2017. Students who do not have a financial aid award in place by February 3, must pay all fees out of pocket in order to remain in classes.

February 3 is the Final Fee Payment deadline for students who begin the registration process between January 19 - February 3. Students must file for complete withdrawal with Admissions and Records in order to be dropped from all classes. Pro-rated cancellation charges will apply. Non-attendance does not constitute a formal withdraw.

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Registration Process

  • Log on to Self Service
  • Once you successfully login, it is important that you immediately check...
    • Your registration appointment.
    • Hold
    • Any applicable English or Math placement information
  • During your assigned registration times(s) you can:
    • Add
    • Drop
    • Swap
    • Change your basis of grading
  • Pay your Registration fees
1. OBTAIN Seawolf ID AND PASSWORD

NEW SSU STUDENTS:

To obtain your Seawolf ID and Password go to ONLINE SERVICES ->Obtain SeawolfID/Password

CONTINUING STUDENTS:

You can continue using your current SeawolfID and Password. Can't remember your SeawolfID or password? Go to ONLINE SERVICES ->Obtain SeawolfID/Password. Once you know your SeawolfID and Password, continue on to step 2, and Login.

2. LOGIN

Go to ONLINE SERVICES STUDENT LOGIN.

Once you successfully login, it is important that you immediately check...

  • your REGISTRATION APPOINTMENT
  • for any HOLDS that might stop you from registering
  • your English and/or math placement

During your scheduled registration time you can:

  • add/drop/swap classes
  • change basis of grading
3. How to REGISTER
View a YouTube video on "ENROLLMENT: How to Add a Class" for instructions on how to add a class. Once you have added a class successfully, you are registered.

4. Fee Information

The CSU makes every effort to keep student costs to a minimum. Fees listed in published schedules or student accounts may need to be increased when public funding is inadequate. Therefore, CSU must reserve the right, even after fees are initially charged or initial fee payments are made, to increase or modify any listed fees. All listed fees, other than mandatory systemwide fees, are subject to change without notice, until the date when instruction for a particular semester or quarter has begun. All CSU listed fees should be regarded as estimates that are subject to change upon approval by the Board of Trustees, the Chancellor, or the Presidents, as appropriate. Changes in mandatory systemwide fees will be made in accordance with the requirements of the Working Families Student Fee Transparency and Accountability Act (Sections 66028 - 66028.6 of the Education Code).

For fee information, please go to the Seawolf Services fee page for step by step instructions walking you through the registration payment process.

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Waitlisted? Here are answers to your questions

What is a waitlist? If a class is full, a student can request to be placed on a waitlist to enroll in the class if a seat becomes available. When a student is added to the waitlist, he/she is assigned the next available position number. View our Waitlist FAQs for more information.

Note: The waitlist will run
November 14 - December 31; January 19 - February 3

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Course Repeats

Undergraduate students: If you will be registering for a Spring 2017 course that is a repeat of a class previously taken, please review the course repeat policy and be mindful of filing deadlines.

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Holds

Before your date/time to register, check to see if you have any holds. Some holds must be cleared before you will be allowed to register. Holds can be viewed online once you login. Visit detailed instructions regarding viewing holds for more information.

The following holds WILL prevent you from registering. Contact the appropriate department to clear your hold.
Area code: 707
Hold Name Contact Call/email/in person
Administrative Academic Disqualification Admissions & Records records.admissions@sonoma.edu
Academic Disqualification Admissions & Records records.admissions@sonoma.edu
Advising Hold Your Major Department or Advising Ctr/EOP Dept.
Think About It Training Hold Title IX Office Title9@sonoma.edu
EOP Hold EOP/Academic Advising 664-2427
ESP (Early Start Program) Compliance Coordinator compliance.coordinator@sonoma.edu
Expelled Student Affairs 664-2838
Exit Interview Financial Services 2nd Floor Salazar Hall
Financial Aid Hold Financial Aid Salazar 1000
Foreign Insurance International Students Services 664-2582
Hepatitis B Hold Student Health Center 664-2921
HS Subject Req Admissions and Records 664-2778
Housing Notification Reqd Student Housing 664-2541
Measles Hold Student Health Center 664-2921
Missing Document Admissions and Records 664-2778
Nursing Loan Financial Services 2nd Floor Salazar Hall
Outstanding Balance 1 Seawolf Service Center 664-2308
Outstanding Keys Seawolf Service Center turn in or renew key
Orientation Hold Orientation & Family Programs 664-4464
Perkins Loan Financial Services 2nd Floor Salazar Hall
Remediation Enrollment Block Admissions and Records records.admissions@sonoma.edu
Suspended Student Affairs 664-2838
Tuberculosis Hold Student Health Center 664-2921
WEPT Hold Writing Center 664-4402
The following holds WILL NOT prevent you from registering.
Hold Name
ELM (Entry Level Math Exam)
EPT (English Placement Test)
ESE (Early Start English)
ESM (Early Start Math)
Financial Aid Check Hold; This hold is automatically removed, no contact available
Solomon Restriction

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Additional Registration Information

Graduate students are not permitted to carry more than 20 units.

Enrollment in Special Studies, Internship, and Community Involvement Program (CIP)

Enrollment in Special Studies, CIP, and some Internships must be done in person. These classes may be added only upon receiving required approvals on the appropriate contract during the Registration and Add/Drop periods. The contract is available in the department offering the course. "Contract Courses" generally follow the same deadlines as add/drop however we accept them through the Petition to Add deadline date without penalty. If this is the only class for which you are registering, please note this at the time you submit your form

Special Studies, CIPs and Internships received after the regular Add/Drop date (February 3) are not guaranteed to be processed until after the registration freeze (March 13).

Registration Assistance for Students with Disabilities

Computer stations equipped with adaptive software are available in the AsTECH Lab, (Schulz 1058C - within the 24-hour lab) and on the first, second and third floors of the library. Call Jack Nguyen at (707) 664-4361 for additional information.

Students with temporary or permanent disabilities who need assistance with the registration process should contact Disability Services for Students at 707-664-2677 (Voice) or 664-2958 (TTY).

Drop/Withdraw Procedures

Students will be able to add and drop classes online until February 3.

Students will be able to drop with a "W" online February 4 - 16.

February 17 - April 15, students will need to Petition to Withdraw from a class,

After April 15 you will need "serious and compelling" reasons. Serious and compelling reasons include (but are not limited to):

  • An extended absence due to a verifiable accident or illness serious enough to cause withdrawal from the university; (Documentation required)
  • An extended absence due to a death in the immediate family;
  • A necessary change in employment status which interferes with the student's ability to attend class. This change in employment status must be verified in writing by the students employer.

The following situations would not fall under the intent of "serious and compelling":

  • Failure to attend class, complete assignments, or take a test;
  • Dissatisfaction with course material, instructional method, or instructor;
  • Class is harder than expected;
  • Pressure of other classes, participation in social activities, or simple lack of motivation;
  • Change of major.

Total Withdrawal from the University

To withdraw completely from the University, fill out a "Total Withdrawal from SSU" form, available online or from the Office of Admissions and Records, Salazar Hall 2030. Complete the requested information, sign it, and return it to Admissions and Records for processing. Your official withdrawal date will be the date the form is received by Admissions and Records. Students who have received Financial Aid for Spring 2017 may be required to return a portion of those funds if they withdraw prior to...

Requests for Total Withdrawal from the University will be processed until May 12.

If you fail to withdraw officially, you will be assigned a grade of F, WU, or NC in accordance with University regulations. Failing to attend a class or stopping payment on a check does not constitute official withdrawal.

Reapplication to SSU is required if you are a newly admitted student who withdraws before Census day, which is the 20th day of the semester.

Planned Educational Leave

The Planned Educational Leave program allows for a one or two-semester leave of absence. Continuing students should file a Planned Educational Leave of Absence Request form with the Office of Admissions and Records indicating the duration of leave (one or two semesters). Leave requests must be submitted to A&R prior to the end of add/drop. Submitting a Planned Educational Leave form does NOT mean your classes will be dropped for you. Students are still responsible for dropping their own classes during online registration.This form requires the signature of the student's advisor.

Students who are enrolled in the University as of the end of the fourth week of instruction will automatically receive registration material for the next term. Continuing students who withdraw from the University prior to the fourth week of instruction must file a Planned Educational Leave Request form to be eligible for enrollment in the subsequent semester. New students may not request a Planned Educational Leave for the first semester of enrollment at the University.

Immunization Requirement

Students are required to provide the University with proof of immunization from measles, mumps, rubella, (MMR) and from Hepatitis B. If you have not filed your proof of immunization, be sure to submit it to the Student Health Center before your scheduled registration appointment.

Information for Financial Aid Recipients

If you have sufficient financial aid on your Award Offer letter to pay your fees for the semester, your registration fees will be deferred. Payment of fees will come directly from your financial aid disbursement and you will be issued a check for any excess financial aid (less any university charges). If your financial aid does not disburse in a timely manner or is insufficient to pay your full fees, you will be billed.

Refund/Cancellation Regulations

Refund or cancellation of fees is calculated based on the student's total withdrawal date. Full refunds/cancellations will occur only if the student withdraws from all classes prior to the first day of instruction. After that date, refunds/cancellations will be pro-rated up through 60% of the semester after which no refunds will be granted.

Foreign and non-resident tuition and miscellaneous course fees are applicable to this policy as well as mandatory registration fees.

First-semester Enrollment Reservation Deposits are 50% refundable if requested in writing by December 15, 2016 and non-refundable thereafter.

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Helpful Registration Hints

  • Some restricted classes require permission to register. Contact the department for this permission.
  • Be patient. The web response may be slow.
  • Periodically review your class schedule for possible changes (cancelled/relocated class, time change, etc.)

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Fee Information

The CSU makes every effort to keep student costs to a minimum. Fees listed in published schedules or student accounts may need to be increased when public funding is inadequate. Therefore, CSU must reserve the right, even after fees are initially charged or initial fee payments are made, to increase or modify any listed fees. All listed fees, other than mandatory systemwide fees, are subject to change without notice, until the date when instruction for a particular semester or quarter has begun. All CSU listed fees should be regarded as estimates that are subject to change upon approval by the Board of Trustees, the Chancellor, or the Presidents, as appropriate. Changes in mandatory systemwide fees will be made in accordance with the requirements of the Working Families Student Fee Transparency and Accountability Act (Sections 66028 - 66028.6 of the Education Code)

You may register for classes before paying your registration and course fees. Please refer to the fees website for fee payment information. There are four options to pay fees:

  1. In person at Seawolf Service Center (Salazar Hall, Room 1000)
  2. By phone, with a credit card (707.664.2308)
  3. Online: Log onto SSU's portal and navigate as follows: Self Service/Campus Finances/Make Payment
  4. By mail to the address indicated below (All payment due dates are "received by" dates).

Be sure to allow extra time if you are sending your payment through the mail. U.S. and campus mail processing time may take as much as an additional week.

Mail payment to:
Sonoma State University
Att: Seawolf Service Center
1801 East Cotati Avenue
Rohnert Park, CA 94928

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