All forms should be turned into the Sports Office.

Once a Year for Everyone

Sport Club Combined Waiver
1 SSU Waiver and 2 CSU Waivers (1 for practices and 1 for games). You can print it double sided and have all your waivers on one piece of paper. Save time and trees by printing this combined waiver form.

SSU Waiver
Filled out by every person before participating.

CSU Practice/ Game Waiver
Filled out by every person before participating. You need one for practice and one for competitions. Under activities and times, please include your full practice schedule.
Example: Activity Date(s) and Time(s): (September 1, 2009 - May 25, 2010. Mon, Tues, and Wed ...... 4-7pm) ( Activity Location(s): (SSU Fields)

Once a Year for Travel

Private Vehicle Authorization
Private Vehicle Authorization (filled out once a year if you are planning on using your vehicle to drive to a sport club competition.)

CSU Driver Application Declaration
Every driver needs to fill out this form once before being approved to drive.

SSU Non Faculty Volunteer
Every driver needs to fill out a volunteer form before driving.

Safety Officer
Safety Officer needs to fill out this form once a year at the beginning of the year.

Bus Vendors List
If you are using a Bus Company for one of your trips, please choose a Bus Company from this list.

Every time you travel

Trip Request
A request to travel for a competition. A trip request must be turned in with a Transportation Manifest.

Transportation Manifest
Travel plans and roster of who is attending the competition. Must be turned in with the Trip Request.

Vehicle Checklist
When driving, the Safety Officer should conduct or encourage the driver to conduct a simple pre-trip vehicle checklist.

Other Forms

Sport Club Manual 2013-2014
The Sport Club manual contains all forms, rules and regulations, policies and procedures of Sport Club teams and Sport Club participants. Contact information, fundraising ideas, meeting dates, funding, tier explanations, as well as anything you could possibly want to know about Sonoma State Sport Clubs is in the manual.

Eligibility Form
If you need the registrar to verify eligibility for a regional or national competition, please use this form.

Sport Club Coach Contract
Every Coach needs to have a signed contract before coaching the team. Signatures needed: President of the Club, Treasurer of the Club, Coach, Sport Club Coordinator Mike Dominguez at, and CSLIS Advisor Micki Estuesta at

University Sport Club Coaches Contract
This is a new Coaches Contract if your team want to pay your coach with Instructionally Related Activities (IRA) funds.

Invoice for Coaches Payments
All coaches contracts need to be turned in with an invoice and voucher to match the payments for the coaches contracts. You can use this invoice template and change it to pay your coach. Please make sure all payments are for the 1st of the month.

End of the Year Form
This form is to be filled out by the team for your End of Year Meeting with the Sport Club office.

Incident Report