Visual Resources Collection Policies

Digital Images

Scanning of the Visual Resources collection is ongoing according to curriculum needs. The department has also purchased licenses for many original images of cultural objects from vendors which are available for campus-wide use. Contact the Visual Resources curator request digital images from the collection, for help uploading selected images from the Visual Resources Collection to your personal image collection in the ARTstor database, and requesting images to be scanned. A computer station is available for viewing digital images. You can use the Image Request Form to request images for your class by email.

Borrowing Slides

While the Image Collection is in the process of transitioning to digital images, we still maintain our slide collection. Slides may be borrowed for classroom use on campus. We have several slide projectors and trays that can also be checked out. Alternatively, users may request that existing slides be scanned for digital use. When making scanning requests, users must supply a flash drive or blank CD for transfer. Please allow adequate time for processing such requests. Use of our images is limited to the Sonoma State University campus for University-sponsored events. When checking out slides, allow time for them to be xeroxed to record the loan before you take them out. Slides are due back in the slide collection immediately after the class and must be checked in with VR Collection staff. If you are unable to pick up or return slides the same day, you must make alternative arrangements in advance with the slide curator.
Rear-screen viewers are available in the slide collection for previewing slides. If you have not used carousel projectors before or need help finding anything, please ask for assistance. Please do not bring food or drinks to the Visual Resources Collection and turn off your cell phone. Slides will be refiled by slide collection staff on return.

Student use of Collection:

Registered students at this campus may request digital images for class presentations provided that use is limited to private study, student papers and presentations, and/or password-protected websites. Students can request images by providing a list of images to their instructor for submission using the Image Request Form which can be downloaded and printed out from the website and delivered to Art 107 or emailed as an attachment to Allow 2 weeks processing time for up to 40 images. Faculty planning to have several students make presentations in a class should make an appointment to bring them to the image collection as a group for orientation.

Download Image Request Form

An Important note about Copyright and Licensing Restrictions

In compliance with the Fair Use guidelines of United States copyright law and licenses we hold with image distributors, images from the collection may not be publicly shared on websites or by other forms of distribution or sale unless by specific permission from the curator. Even images of artwork that is in the public domain may be restricted by license agreements with professional photographers who have provided the images. Some images are not restricted, but users must verify the rights status of images before sharing. Anyone using images from this collection thereby agrees to comply with this condition.