FALL 2008

This page, Registration "Basics," informs you of registration dates, times and deadlines, enrollment limits, refund policies, immunization requirements, and more.

IF YOU WANT TO LEARN HOW TO...

• acquire your UserID and Password
• log on
• view your registration time
• check your status (holds and more)
• access other online services (view personal class schedule, change your address, view accounting detail, and more)
• search the schedule of classes
• and ENROLL

...GO BACK TO REGISTRATION AT A GLANCE FOR COMPLETE INSTRUCTIONS.

The Sping 2009 Searchable Schedule of Classes is available online, and can be accessed through Student or Guest Login. STUDENT log in and GUEST links are located under ONLINE SERVICES, on the nav bar at left.

A printable version of the Schedule of Classes is available online - only. (There is no printed version.) NOTE: The Spring 2009 Schedule of Classes PDF will be published (online date TBA) and is a "frozen file". Subsequent updates are not made to this document.

For an updated Schedule of Classes, please log in to the Searchable Schedule which reflects up-to-the-minute changes. If you've never used the Searchable Schedule before, and would like pointers, go to Online Services Instructions for help.

Jump To:
UserID/Password - Deadlines - Holds - Info - Hints - Fees - Refunds - No Computer?

WHEN TO REGISTER
Reg 1 (by appointment only): Dec. 1 - 5; Registration fees due Jan 1, 2009
Reg 2 (by appointment only): Jan. 12 - 16; Reg fees due Feb. 6, 2009
Open Reg/add/drop: Jan. 22 - 23; Reg fees due Feb. 6, 2009
Last day to drop with full cancellation of fees: Jan. 23
Late Reg/add/drop: Jan. 26 - Feb. 6; Reg fees due Feb. 6, 2009

Registration appointments start at various times during the day and all end at 11:45 p.m. (five minutes before midnight). You can find your appointment start time online at Learner Services. No registration takes place from midnight to 8:00 am, Monday through Friday, and 8pm - 10pm on Tuesdays.

Registration priority calculations are based on class level and units earned at the time appointments are set. Course work in progress is not included in units earned.

Sonoma State University no longer uses the social security number as the student identification number. A new, unique UserID and Password have been assigned to you. You will need both identifiers in order to register. Your UserID and Password can be obtained online. Go to ONLINE SERVICES, located on the nav bar at left, top, Obtain UserID/Password, or for complete instructions, go to Registration at a Glance.

If you are a continuing student, you can continue to use your existing UserID and Password, or, if you have forgotten one or the other, or choose to change your Password (you can't change your UserID,) go to the same ONLINE SERVICES link, Obtain UserID/Password.

NOTE TO STUDENTS: WE HIGHLY RECOMMEND YOU LOGIN NOW, access your registration information and view the online services available to you. But, please do not attempt to register earlier than your scheduled registration time, as the system will prevent you from doing so.

Last day to...
...drop with full cancellation of fees is Friday, Jan 23rd.
...add, drop, or register late is Friday, Feb 6th.
...petition to add is Friday, Jan 20th.
...drop with a "w" is Friday, Jan 20th.
...change grading basis is Firday, 20th.
...totally withdraw with proration of fees is April 2nd.
...petition to withdraw from a class is April 17th.
...completely withdraw from the University (no refund) is April 17th.

NOTE: All petitions require appropriate signatures and a $20 administrative fee for each class. Students can go to Forms & Petitions online, or pick up a petition form in person at the Office of Admissions & Records, 2nd Floor Salazar Hall.

Before your date/time to register, check to see if you have any holds. Some holds must be cleared before you will be allowed to register. Holds can be viewed online once you login (see ONLINE SERVICES Student Log in.) (For detailed instructions regarding viewing holds, CLICK HERE .)

The following holds will prevent you from registering. Contact the appropriate department to clear your hold. Area code: 707

Hold Name	Contact	Call/email/in person
Academic Disqualification	Admissions & Records	records.admissions@sonoma.edu
Administrative Disqualification	Student Affairs	664-2838
Advising Hold	Your Major Department	or Advising Ctr/EOP Dept.
EOP Hold	EOP/Academic Advising	664-2427
Expelled	Student Affairs	664-2838
Exit Interview	Financial Services	2nd Floor Salazar Hall
Foreign Insurance	International Students Services	664-2582
Hepatitis B Hold	Admissions and Records	664-2778
HS Subject Req	Admissions and Records	664-2778
Housing Notification Reqd	Student Housing	664-2541
Measles Hold	Admissions and Records	664-2778
Missing Document	Admissions and Records	664-2778
Nursing Loan	Financial Services	2nd Floor Salazar Hall
Outstanding Balance 1	Customer Services	664-2308
Outstanding Keys	Customer Services	turn in or renew key
Orientation Hold	Admissions and Records	664-2778
Perkins Loan	Financial Services	2nd Floor Salazar Hall
Remediation Enrollment Block	Admissions and Records	records.admissions@sonoma.edu
Suspended	Student Affairs	664-2838
Tuberculosis Hold	Student Health Center	664-2921
WEPT Hold	Writing Center	664-4402

The following holds will NOT prevent you from registering.

Hold Name

EPT (English Placement Test)

Entry Level Math Exam

Solomon Restriction

WEB REGISTRATION

If you have read "The Basics," logged in and know your registration appointment, checked for and cleared any holds and are ready to enroll, refer to www.sonoma.edu/ar/registration/addclasses.shtml for ENROLLMENT: How to Add a Class. If you have difficulties, call the Reg Helpline at 707.664.2000. The Helpline is staffed from 9:00 am - 4:00 pm on days during Reg 1 and Reg 2.

For help with all Online Services, go to Online Services Instructions for tutorials and visual aids to assist you.

ADDITIONAL REGISTRATION INFORMATION

Enrollment Limit

During Reg 1, students may register for a maximum of 16 units

During Reg 2, undergraduates may add additional units up to a limit of 20 units.

During Open Reg and Late Reg, the maximum unit load for Spring 2009 is 20 units. No petition is required to add up to 20 units.

Graduate students are not permitted to carry more than 20 units.

Enrollment in Special Studies, Internship, and Community Involvement Program (CIP)

Enrollment in Special Studies, CIP, and some Internships must be done in person. These classes may be added only upon receiving required approvals on the appropriate contract during the Registration and Add/Drop periods. The contract is available in the department offering the course. Once approvals are obtained, bring your completed contract to Admissions and by the last day to add, Friday, Feb. 6th, to finalize your add. If this is the only class for which you are registering, please note this at the time you submit your form.

Special Studies, CIP's and Internships received by Feb 6th will be processed after Add/Drop but will appear on your schedule by Census day. Contract courses received Feb. 7 - 20th will not appear on your schedule until after the registration freeze (Mid-October.)

Registration Assistance for Disabled Students

For persons needing adaptive technology access, the Assistive Technology (AsTech) Lab is located in the Schulz 1058 24-hour Computer Lab. There is also one adaptive computer in Learning Skills Services in Salazar Hall 1040, available 8:30-4:30 Monday - Thursday and 8:30-4:00 on Fridays.

Temporarily or permanently disabled students who need assistance with the registration process should contact Disabled Student Services at 707.664.2677 (voice) or 2958 (TDD).

Credit/No-Credit Grading Basis

Classes at Sonoma are offered in either a traditional graded mode (A-F), a credit/no-credit (CR/NC) mode, or in both modes. The last day to change the basis of grading for Spring 2009 is Feb 20, 2009.

Drop/Withdraw Procedures

In accordance with the CSU Executive Order, changes have been made to the "Drop With a "W" process effective Fall 2004:

Students will be able to add and drop classes on-line until Feb. 6th.

Beginning Feb. 7th through Feb.. 20th, students can drop with a W, online.

From Feb. 7 through Feb. 20, students will need to petition to withdraw from a class, however you will need "serious and compelling" reasons. Serious and compelling reasons include (but are not limited to):

• An extended absence due to a verifiable accident, illness, or personal problem serious enough to cause withdrawal from the university;
• An extended absence due to a death in the immediate family;
• A necessary change in employment status which interferes with the student's ability to attend class. This change in employment status must be verified in writing by the students employer.

The following situations would not fall under the intent of "serious and compelling":

• Failure to attend class, complete assignments, or take a test;
• Dissatisfaction with course material, instructional method, or instructor;
• Class is harder than expected;
• Pressure of other classes, participation in social activities, or simple lack of motivation;
• Change of major.

Total Withdrawal from the University

To withdraw completely from the University, fill out a "Total Withdrawal from SSU" form, available online at www.sonoma.edu/ar/records/forms.shtml (or click here to directly download the pdf, or pick one up in the Office of Admissions and Records, Salazar Hall 2030). Complete the requested information, sign it, and return it to Admissions and Records for processing. Your official withdrawal date will be the date the form is received by Admissions and Records. Students who have received Financial Aid for Spring 2009 may be required to return a portion of those funds if they withdraw prior to April 2, 2009.

Requests for Total Withdrawal from the University will be processed until November 2, 2008.

If you fail to withdraw officially, you will be assigned a grade of F, WU, or NC in accordance with University regulations. Failing to attend a class or stopping payment on a check does not constitute official withdrawal. The last day to totally withdraw for Spring 2009 semester is April 17, 2009 (no refund.)

Planned Educational Leave

The Planned Educational Leave program allows for a one or two-semester leave of absence. Continuing students should file a Planned Educational Leave of Absence Request form with the Office of Admissions and Records indicating the duration of leave (one or two semesters). Leave requests must be submitted to A&R prior to the end of add/drop (September 9th). Submitting a Planned Educational Leave form does NOT mean your classes will be dropped for you. Students are still responsible for dropping their own classes during online registration. This form requires the signature of the student's advisor. Students who are enrolled in the University as of the end of the fourth week of instruction will automatically receive registration material for the next term. Continuing students who withdraw from the University prior to the fourth week of instruction must file a Planned Educational Leave Request form to be eligible for enrollment in the subsequent semester. New students may not request a Planned Educational Leave for the first semester of enrollment at the University.

Immunization Requirement

Students are required to provide the University with proof of immunization from measles, mumps, rubella, (MMR) and from Hepatitis B. If you have not filed your proof of immunization, be sure to submit it to Admissions and Records before your scheduled registration appointment.

Information for Financial Aid Recipients

If you have sufficient financial aid on your Award Offer letter to pay your fees for the semester, your registration fees will be deferred. Payment of fees will come directly from your financial aid disbursement and you will be issued a check for any excess financial aid (less any university charges). If your financial aid does not disburse in a timely manner or is insufficient to pay your full fees, you will be billed.

Refund/Cancellation Regulatons

Refund or cancellation of fees is calculated based on the student's total withdrawal date. Full refunds/cancellations will occur only if the student withdraws from all classes prior to the first day of instruction, Jan. 23, 2009. After that date, refunds/cancellations will be pro-rated up through 60% of the semester, that is, until April 2, 2009. After April 17, 2009, no refunds will be granted.

Foreign and non-resident tuition and miscellaneous course fees are applicable to this policy as well as mandatory registration fees.

First semester Enrollment Reservaton Deposits are 50% refundable if requested in writing by December 15, 2008 and non-refundable thereafter.

HELPFUL REGISTRATION HINTS

• For best results, use Internet Explorer 5.0 or above for both Mac and PC platforms.
• Plan your classes before your date/time to register! Write down the 4-digit Class Numbers.
• Avoid scheduling classes that overlap in day and/or time. The system will not allow time conflicts.
• When registering for a lecture/lab course, the system will inform you of the additional lab requirement;if there is a choice of two or more labs, it will not automatically choose a lab for you.
• The system restricts enrollment to 16 units during REG 1, and to 20 units thereafter.
• Some restricted classes require permission to register. Contact the department for this permission.
• Be patient. The web response may be slow.
• Periodically review your class schedule for possible changes (cancelled/relocated class, time change, etc.)

You may register for classes before paying your registration and course fees. The deadline to pay fees for Reg 1 is Jan 1st, 2009. The deadline to pay fees for Reg 2 and Late Reg/Add/Drop is February 6th. If fees are not received by these dates, you may be disenrolled (dropped from your classes.) Students disenrolled for nonpayment of fees will not be reinstated. If you have a completed financial aid package in an amount sufficient to cover your fees, you do NOT have to pay fees by the January 1st deadline, and you will NOT be disenrolled. Your fees will be automatically deducted from your financial aid award. There are four options to pay fees:

1. In person at Customer Services (Salazar Hall, Room 1000)
2. By phone, with a credit card (707.664.2308)
3. Online: Log onto https://ldaps.sonoma.edu/portal and navigate as follows: Self Service/Campus Finances/Make Payment
4. By mail to the address indicated below

Be sure to allow extra time if you are sending your payment through the mail. U.S. and campus mail processing time may take as much as an additional week.

Mail payment to:
Sonoma State University
Customer Services
1801 East Cotati Avenue
Rohnert Park, CA 94928

IF YOU DON'T OWN A COMPUTER

If you do not possess a computer, or if your computer doesn't have the appropriate specifications, you have several alternatives. You can visit any of the Mac or PC labs on campus; see www.sonoma.edu/it/labs/for information on where the labs are located and what their hours are. One lab (in Schulz 1058) is open twenty-four hours a day.

For persons needing adaptive technology access, the Assistive Technology (AsTech) Lab is located in the Schulz 1058 24-Hour Computer Lab. There is also one adaptive computer in Learning Skills Services in Salazar Hall 1040, available 9:00am-4:00pm Monday - Thursday and 8:30-4:00 on Fridays.

If you need assistance with registration, call our Registration Help Desk at 707.664.2000. The Help Desk is staffed from 9:00 am to 4:00 pm during Reg 1 & Reg 2. Additionally, after-hours access to computers is available in the university library, with limited assistance available.

If it is inconvenient to come to campus, every branch of the Sonoma County Public Library has internet access. You do have to have a library card, but there is no charge to obtain one. Your library card entitles you to one hour/day access. Call the Central Library at 707.545.0831 for library hours and locations.

The Napa County Public Library also offers internet access, as does the Ben & Jerry's located at 1299 Napa Town Center, Napa, CA 94559. Their phone is 707.253.0484. Other public library systems may also offer internet access; please contact your nearest library for assistance.

In addition, many local businesses offer internet access for a fee. All branches of Kinko's in Sonoma and Napa counties offer internet access at $12/hour. Many branches of Mailboxes, Etc. also offer internet access; call to determine whether the nearest one to you does and, if so, what the charge will be. If you live out of the area, contact a nearby Kinko's or Mailboxes, Etc., to learn whether a branch near you also offers internet services. Be sure to check that their computers have the appropriate configuration.