President's Budget Advisory Committee

Minutes February 18, 1999

Approved as corrected, March 4, 1999

Members Present:

Staff Present:

Members Absent:

Guests Present:

Meeting Agenda

APPROVAL OF THE AGENDA

Bernie Goldstein brought the meeting to order at 8:10 AM and asked for a motion to approve the Agenda. A motion was made by Dennis Harris. A second was obtained from Steve Wilson. A vote was taken to approve the Agenda. The Agenda was approved unanimously.

APPROVAL OF THE MINUTES

Goldstein asked for a motion to approve the Minutes of the February 4, 1999 meeting. A motion was made by Harris. A second was obtained from Wilson. Harris noted several spelling corrections which needed to be made and added his point in the Status of the Campus Reserve section should read as follows: Harris noted a PBAC policy, adopted in 1987 but rarely - if ever - followed, dictating 1% of the General Fund Personnel Services budget be used for a reserve; this might be a basis for establishing a Reserve in the 1999-2000 budget year. In the Budget Updates section, Katie Pierce requested Endowment and Grants and Contracts be changed to Foundation. Pierce explained the subsidy mentioned in that section is 3/10ths of 1% of what would have been full allocation. Bill Barnier asked Larry Schlereth whether the CMS contract required Peoplesoft to have a Mac or PC-based interface. A vote was taken to approve the Minutes. The Minutes were approved with Ruddell and Crabbe abstaining due to their absence at the 2-4-99 meeting.

COMMON MANAGEMENT SYSTEMS UPDATE

Schlereth briefed the Members on the progress of the CMS project. A list of CMS Steering Committee Members was provided:

SONOMA STATE UNIVERSITY
COMMON MANAGEMENT SYSTEMS
STEERING COMMITTEE MEMBERS
Member Role
Steve Wilson, Chair Function Team Leader - Finance System
Diane Brown Academic Affairs Representative
Drew Calandrella Function Team Leader - Student Systems
Don Dixon Faculty Representative
Judith Hunt Function Team Leader - HR - Faculty
Larry Linn Project Director
Nicole Lamica Staff Representative
Edna Nakamoto Function Team Leader - HR - Staff/MPP
Katie Pierce Academic Affairs Representative
Cara Puccio Student Representative
Sam Scalise Function Team Leader - Technology

Note: In addition to the Steering Committee Members, Susan Kashack will assist the Committee with campus communication regarding the Project.

Larry Linn, CMS Project Manager, will be on campus beginning March 1, for the duration of the implementation. Steve Orlick raised a concern that based on his discussions at the Statewide Academic Senate, at other campuses, CMS does not seem to have the impact on the academic budget which we have. Orlick added, other campuses have plans to deal with CMS which will only slightly impact Academic Affairs and Instruction. Schlereth responded other campuses may not yet have full costs developed and may not have communicated well with their campus. Be believes Sonoma may be singled out because of our comprehensive consultation. Puccio requested figures associated with the cost of CMS related travel. Schlereth explained each unit is paying for travel on their own. Wilson added the costs could be broken out if requested.

LAND ACQUISITION UPDATE

Schlereth presented his quarterly report on land acquisition to the Committee. The Ilg and Henderson parcels have closed and the Anderson parcel is still in progress. Bonds should be issued at the end of the fiscal year to cover the purchases. All is going well and as planned. Harris asked if the Committee would be reviewing other accountability measures. Schlereth noted they were on the agenda as future topics.

BUDGET POLICY DEVELOPMENT UPDATE

Goldstein reviewed the list of Members for the Committee. The list includes:

The Committee met for the first time on February 17. The three principles for the Committee are: decisions are advisory and based on fact, decisions are representative, and decisions are global. The Committee is expected to meet a couple more times and should have recommendations in a few weeks.

ANALYSIS OF THE GOVERNOR’S BUDGET

Schlereth presented his latest analysis of the Governor’s budget that was current as of January 25, 1999. He added it is important the Committee understand the budget and how it will effect the campus.

1999-2000 GENERAL FUND BUDGET
STATUS REPORT - GOVERNOR'S BUDGET PLAN FOR THE CSU

RESTRICTED FUNDS
Item Expected Amount Updated Amount
Full Year Compensation Costs $ 2,500,000 $ 2,500,000
New Space $ 2,057,000 $ 2,057,000
Plant Maintenance $ 4,000,000 $ 4,000,000
Monterey Bay Start-Up $ 2,833,000 $ 2,833,000
State University Grants $ 3,269,000 $ 3,269,000
Benefits Increase $ 7,400,000 $ 10,654,000
Employee Compensation Increase $ 73,440,000 $ 44,982,000*
Summer Session - Teacher Preparation $ 2,429,000 $ 2,200,000
Technology $ 33,700,000 $ 2,000,000
Channel Islands $ 2,000,000 $ 1,200,000
Applied Agricultural Research $ 5,000,000 $ 1,000,000
Instructional Equipment $ 1,300,000 $ 0
Additional Compensation Faculty (2%) $ 19,512,000 $ 0
Teacher Recruitment $ 2,000,000 $ 0
Coachella Valley $ 380,000 $ 0
State Recognized Deficiencies $ 45,000,000 $ 0
Less Campus Productivity Savings $-10,000,000 $ 0
TOTAL $196,820,000 $ 76,695,000
VARIANCE   $120,125,000

* Represents a decrease from a 4% salary increase pool to a 2.45% salary increase pool

DISCRETIONARY FUNDS
Item Expected Amount Updated Amount
3% Enrollment Growth $ 52,516,000 $ 52,516,000
VARIANCE   $0

Sonoma State University expects to grow by just under 1% or 54 FTES

54 FTES will produce approximately $335,000 of new campus discretionary revenue

54 x $6200 = $334,800.

Harris asked Schlereth why the budget is not as good as expected with the seemingly positive political environment. Schlereth attributed the budget condition to the Department of Finance’s shortfall projections for this year. Les Adler pointed out the variance figure is incorrect on the analysis. Schlereth agreed and stated the figure should read $120,125,000. Katharyn Crabbe noted summer sessions would provide additional FTES money without a perceived affect in the normal academic year. Responding to Crabbe, Harris pointed out some Extended Education money goes to Academic Affairs and summer Students moving stateside will effect the Academic Affairs budget

ITEMS FOR THE GOOD OF THE ORDER

ADJOURNMENT

Goldstein adjourned the meeting at 10:00 AM.

Minutes prepared by Neil Markley


PBAC minutes 1998-1999
Updated 2007-12-14
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