President's Budget Advisory Committee

Minutes November 5, 1998

Approved by PBAC, December 3, 1998

Members Present:

Staff Present:

Members Absent:

Guests Present:

Meeting Agenda

APPROVAL OF THE AGENDA

Bernie Goldstein brought the meeting to order at 8:10 AM and asked for a motion to approve the Agenda. A motion was made by Dennis Harris. A second was obtained from Bill Barnier. The Agenda was approved unanimously.

APPROVAL OF THE MINUTES: 10-8-98

Goldstein then asked for a motion to approve the Minutes of the October 8, 1998 meeting. A motion was made by Harris. A second was obtained from Barnier. Sue Parker noted that the minutes should be corrected to reflect her absence. Schlereth indicated this would be done. Questions were then raised from several Members who were not present at the October 8 meeting regarding the difference between the PBAC budget recommendation made in Spring, 1998 and the final budget issued by the President for the 1998-1999 fiscal year. After discussion, Schlereth and Goldstein agreed to prepare a written analysis of the variance for discussion at a future PBAC meeting and for distribution to the campus community. They also indicted a similar analysis would be developed and distributed regarding the resolution of a variety budget issues that were Division-specific to Academic Affairs.

In addition to discussion on these points, a variety of additional topics were identified for future PBAC meetings including:

Given the number and importance of these topics, Goldstein and Schlereth agreed that at least one additional meeting of the PBAC was needed for the Fall semester. Harris expressed reservations about reopening issues such as revenue and expense distribution, when they have only recently been decided and have not been tested for any length of time. To avoid repetitious debate, he requested that excerpts from minutes where those issues were discussed be included when these items are agendized. Schlereth indicated that he would coordinate logistics associated with developing materials associated with the above topics as well as scheduling needed meetings as appropriate.

Members then returned to the motion on the floor to approve the Minutes and voted unanimously to approve the Minutes as corrected.

CMS UPDATE

In accordance with an accountability measure established by the President related to regular reports to the PBAC on the Common Management Systems (CMS) initiative, Schlereth updated the Committee on CMS activities to date referencing materials contained in the Agenda packet.

He noted that a publication outlining commonly asked questions regarding CMSwas being prepared for distribution to the campus community and that an open forum on the subject had been scheduled. He also informed the PBAC that a CMS Steering Committee for SSU had been created. Schlereth then responded to a variety of clarifying questions from the Members.

LAND ACQUISITION UPDATE

In accordance with an accountability measure established by the President related to regular reports to the PBAC on the land acquisition initiative, Schlereth updated the Committee on acquisition activities to date referencing materials contained in the Agenda packet.

He noted that the Ilg parcel had been acquired and that escrow was expected to close on the Henderson parcel before 12-31-98. Negotiations on the Anderson parcel were on-going. He also indicated that a draft master plan for the entire campus, including the new parcels, had been prepared and discussed by the Campus Planning Committee. He noted that an environmental impact report on the revised master plan would be prepared and that this process would provide significant opportunity for public comment. Schlereth concluded his report by indicating that discussions were underway with the CSU related to the use of tax exempt bonds issued by the Parking Program as a long-term financing vehicle for the project.

PRELIMINARY TRUSTEES BUDGET REQUEST: 1999-2000

Again, referencing materials contained in the Agenda Packet, Schlereth outlined the salient items contained in the 1999-2000 CSU Trustees Budget Request. Specifically he noted that the Trustees were requesting resources for the following items:

Trustee Requests
Item Amount
Mandatory Costs $30,436,000
Compensation (4%) $73,440,000
Enrollment Growth (3%) $52,175,000
Teacher Preparation - Summer $5,000,000
Monterey Bay $2,883,000
Plant Maintenance $1,957,000
Additional Faculty Compensation (2%) $19,512,000
Technology Infrastructure $25,000,000
Teacher Recruitment $2,000,000
Channel Islands $2,000,000
Coachella Valley $380,000
Agricultural Research $5,000,000
Deferred Maintenance $20,000,000
Instructional Equipment $15,000,000
Library Support $10,000,000
TOTAL $263,783,000

Of the items noted above, Schlereth indicated that the only discretionary item was enrollment growth. For SSU, which had requested an increase of 20 full-time equivalent students in its enrollment target, approximately $100,000 of new discretionary revenue would result if the Trustees request was approved.

ADJOURNMENT

Given the time, Goldstein then adjourned the meeting at approximately 9:55 AM.

Minutes prepared by Larry Furukawa-Schlereth.


PBAC minutes 1998-1999
Updated 2007-12-14
afd.webcontact@sonoma.edu