President's Budget Advisory Committee

Minutes April 23, 1998

Approved as Corrected by PBAC, 7 May 1998

Members Present:

Staff Present:

Guests Present:

Meeting Agenda

APPROVAL OF THE AGENDA

Don Farish brought the meeting to order at 8:10 AM and asked for a motion to approve the Agenda A motion was made by Dennis Harris. A second was obtained from Marty Ruddell. The Agenda was approved unanimously.

APPROVAL OF THE MINUTES

Farish then asked for a motion to approve the Minutes of 3-26-98. A motion was made by Gloria Ogg. A second was obtained from Jim Meyer. The Minutes were approved unanimously.

EXPENDITURE PLAN 1997-1998

Schlereth turned to Agenda Item III and indicated that the Expenditure Plan for fiscal year 1997-1998 (formerly known as the "black book") had been published, was on Reserve on the Library, and was being distributed to PBAC Members. He asked that questions or requests for additional information regarding the document be directed to his office.

FULL COST MODEL - FINANCIAL IMPLICATIONS

Schlereth then provided an explanation of the "full-cost, reimbursement model" developed by the Cabinet and contained with the Agenda Packet (Packet). He noted that CSU policy required appropriate reimbursement from the self-sustaining funds and auxiliary corporations for services provided to these funds by the General Fund. He further indicated that the proposal was a first effort in developing a model for SSU and as such, was not precise. He did suggest that it was a fair attempt at developing a reimbursement mechanism that would show good faith in complying with appropriate policy.

Harris then moved that the model outlined in the Packet be recommended by the PBAC for implementation in fiscal 98-99 and that the Cabinet be charged to develop a more accurate model, as appropriate, for consideration by the PBAC and President for future fiscal periods. A second was obtained from Steve Wilson. Discussion then ensued with many members expressing the view that it was premature to take action on the motion until all the budget recommendations for fiscal 98-99 had been discussed by the PBAC. Sue Parker then called the question. A second was obtained from Steve Wilson. Members voted unanimously to call the question. A vote was then taken on the Harris motion. The motion failed with 15 no votes and four yes notes. There were no abstentions.

Following the vote, Aaron Pava asked that information regarding specific services to be provided to the Associated Students and Student Union as a result of proposed institutional support charge be outlined. Farish and Schlereth indicted this would be provided at the next PBAC meeting. They also noted that CSU policy regarding reimbursement would be given to the PBAC members.

GRANTS AND CONTRACTS AUXILIARY - FINANCIAL IMPLICATIONS

Schlereth then provided an explanation of the financial implications of the proposed new auxiliary corporation for grants and contracts referencing materials in the Packet reflecting an overhead savings of approximately $300,000. He noted that it was the Cabinet's view that these resources would be provided as new revenue to Academic Affairs. Schlereth then responded to various questions regarding the new auxiliary and overhead costs.

CABINET RECOMMENDATIONS - VPBAC COMMENTS

Farish then distributed a handout prepared by the VPBAC regarding the Cabinet Recommendations and the 1998-1999 budget. He briefly provided explanatory comments and asked Members to review the material for discussion at the 4-30-98 PBAC meeting.

CABINET RECOMMENDATIONS - CRC COMMENTS

Schlereth then referenced materials in the Packet prepared by the CRC regarding the Cabinet Recommendations and the 1998-1999 budget. He also provided explanatory comments and asked Members to review the material for discussion at the 4-30-98 PBAC meeting.

GOOD OF THE ORDER

Harris indicated that based on his long tenure with the PBAC, he was aware that certain funds allocated to the Library and Information Technology from the University-Wide budget category were of a temporary nature and that it was is understanding that financial requirements associated with these appropriations had been liquidated. He noted that he would like to have these items discussed by the PBAC. Farish indicated a willingness to do so.

ADJOURNMENT

As the time for adjournment was approaching, Farish indicated that the PBAC would continue discussion regarding the 1998-1999 budget recommendation at its April 30, 1998 meeting and adjourned the Committee at 9:58 AM.

Minutes prepared by Larry Furukawa-Schlereth.


PBAC minutes 1997-1998
Updated 2007-12-14
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