CAMPUS REENGINEERING COMMITTEE MINUTES

December 10, 1999

MEMBERS PRESENT

MEMBERS ABSENT

GUESTS PRESENT

APPROVAL OF THE AGENDA

Larry Schlereth brought the meeting to order at 12:07 PM. Schlereth indicated his desire to adjourn early so Members can attend the President’s Holiday Party. To accommodate this abbreviated schedule, he may skip around the agenda to hit the most pressing issues. Schlereth asked for a motion to approve the Agenda. Floyd Ross moved and Diane Brown seconded a motion to approve the Agenda, which was approved unanimously.

APPROVAL OF THE MINUTES, November 5, 1999

Schlereth asked for a motion to approve the minutes of November 5, 1999. Alan Murray moved and Mike Kiraly seconded the motion. Jim Christmann noted the comments made by Brian Talbot in the "For the Good of the Order" should read people are walking through the fallen fence at the Sauvignon Village, not driving through. Ross commented that Sam Scalise should be listed as present, not absent and in the "Food Policy Revision" section, Rand Link was mistakenly referred to as Linked, not Link. The minutes were passed unanimously with abstentions from those not in attendance at the November 5, 1999 meeting.

VICE-PRESIDENT’S REPORT

Schlereth gave $5,000 from his budget to the Recycling Program to create a public information campaign, in conjunction with the students, for the recycling program. He hopes the students will seek IRA funding for the public information campaign next year. Schlereth updated the Committee on current legal issues the University is involved in. Schlereth informed the Committee that Dr. Arminana has asked him to reinstate the Service Awards and Staff Recognition programs in the 2000-2001 year. Schlereth has agreed and will relaunch the Service Awards program managed by Barbara Lesch-McCaffrey and the Staff Recognition program managed by Raoul McDuff. Schlereth reviewed the Administration and Finance Initiatives list. Schlereth announced a Director of Information Technology has been hired, however release of the person’s name cannot be announced until notice is given at his/her current place of employment. Schlereth explained the faculty recruitment lunch program to be funded by the dollars coming from the Pacific Bell cellular antennae will be put on hold due to concerns raised by some members of the campus community regarding the safety of emissions from cellular antennas. Instead, the Pacific Bell money, in the first year, will be used to fund a consultant to assess the safety of these emissions. Schlereth announced the CMS Center is open and an Open House will be announced shortly.

CAMPUS FINANCIAL AFFAIRS

(Please reference December 10, 1999 Agenda packet for this document)

Schlereth presented the Campus Financial Affairs document. Given the commitments in Academic Affairs, Merrifield suggested the $10,000 from the Pacific Bell antennae not be used for faculty recruitment lunches. He also feels we should not be giving the false impression of funds for faculty development. Kiraly feels the funding of the lunches is a good idea because the lunches and their associated costs will happen with or without the Pacific Bell money. At least now, he feels, there is a funding source and a private venue for the lunches. To be fair, Christmann said, many of the commitments were made because the funds had been historically there. Goldstein indicated he is committed to retaining faculty and understands the dilemma of professional support. Ross motioned to support these recommendations being sent to the PBAC. Wilson seconded the motion. Merrifield explained he could not support the motion because of the assessment portion of the plan. He feels the University has plenty of assessment tools currently, and more money would just burden our funds. Katharyn Crabbe explained assessment is being "beefed up" because a large void still exists in assessment. As an example, only 12% of departments currently have learning goals on paper. A vote was taken and the motion passed with twenty-one yea vote, one nay and one abstention. Steve Wilson and Crabbe thanked all those who contributed to the plan.

SSUITE PRODUCT

Schlereth, Sam Scalise, and Carol Cinquini presented this item. Eric Carlson, having worked in Information Technology, feels this is an important product. Kiraly indicated the Library is interested in the Ssuite concept, however is concerned with the cost and security issues. Cinquini feels strongly supportive of this product especially with the onset of the PeopleSoft product. Lori Heffernon feels this would be a benefit to Arts and Humanities. Ross asked if home access to the network would be a possibility. Scalise indicated home access would be a possibility if the home computer had appropriate software and hardware, which he expects would be fairly standard features on most computers. Ross asked what the consequences of both Mac and PC use would be. Scalise indicated no real problems over the short-term, however Mac users could experience difficulty over the long-term. Ross inquired how the program would affect users with unique needs and programs. Scalise answered, some of these folks may experience slightly longer service times. Christmann explained new software requires a learning curve that involves an associated cost and human incompatibility. This concerns him. Scalise indicated he is aware of this and the human side will need a lot of consideration. Ahmad Hosseini added that significant inventory costs could be associated with the program as well. Carlson feels there is a continued need for a very secure network and this program would help achieve this. Schlereth noted the Ssuite product should cost between $500,000 and $700,000.

RECRUITMENT POLICY

Kathleen Spitzer presented this item. Spitzer reviewed changes that were made after feedback from the last CRC meeting. Schlereth indicated Chancellor’s Office attorneys still must review the policy before it is enacted. Wilson clarified this policy also applies to auxiliaries. Kiraly thanked Spitzer for her work; telling the Members this will make the Administrative Managers’ jobs easier. Kiraly asked whether searches without search committees have occurred elsewhere. Wilson indicated Pomona and San Marcos did not use search committees in most cases. Carlson feels the auxiliaries have not had enough time to discuss policy and asked to table the policy until the next meeting. Discussion ensued. The motion to table passed with 12 yeas and 8 nays.

LEAVE POLICY

Schlereth noted that many changes have been made to this policy and this would be considered a first reading. This policy will return in February for a vote. Joyce Suzuki presented this item. Ogg asked what sanctions are in place if a leave of absence request does not accompany a dock request. Suzuki answered it would be considered an absence without leave. Schlereth asked the auxiliaries to review this policy with their boards so a vote may occur at the February meeting.

COMMITTEE REPORTS

Alternative Transportation
Ogg presented a plan to place bike racks in various locations on campus. Christmann asked if any of these locations would affect building egress. Ogg answered no. Ogg also indicated the racks would be bolted down so they can’t be moved to unsafe locations. Susan McKillop asked if our new buildings are included in the plan. Ogg indicated they would.
Exterior Lighting
John Bond noted the scheduled Campus walk was rained out and would be rescheduled for after the holidays.
Information Technology
No report.
Faculty/Staff Housing
Schlereth presented the Agenda for this committee and noted the group has met.
Student Housing Growth
Neil Markley noted enrollment growth would be driving the project and the committee is working on timelines and logistic.
CMS
Cinquini presented and is working with University Affairs to distribute biweekly information about CMS. The training lab is nearing completion and activities should begin in February.

ITEMS FOR THE GOOD OF THE ORDER

Carlson expressed concerns regarding student Housing. Schlereth indicated he would be happy to agendize the item if Carlson would like.

Schlereth adjourned the meeting at 3:05pm

Minutes prepared by Neil Markley

CRC Minutes 1999-2000
Updated 2008-01-09
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