CAMPUS REENGINEERING COMMITTEE MINUTES

October 8, 1999

MEMBERS PRESENT

MEMBERS ABSENT

GUESTS PRESENT

APPROVAL OF THE AGENDA

Larry Schlereth brought the meeting to order at 12:10 PM. Schlereth introduced Mike Kiraly as the Administrative Manager representative replacing Carol Cinquini. Schlereth indicated a Dean would be added to the Committee sometime in the near future. Crystal Shrouf introduced Brian Turner and Brian Talbot as the new student representatives on the Committee. Schlereth explained the hot dogs and cookies being served at the meeting were new products being served near Toast. He added he would being leaving the meeting early to join Bernie Goldstein at another important meeting, therefore he would be skipping around the agenda and Steve Wilson would take over upon his departure. Schlereth asked for a motion to approve the Agenda. A motion was made by Dennis Harris. A second was obtained from Floyd Ross. The Agenda was approved unanimously.

APPROVAL OF THE MINUTES - September, 10, 1999

Schlereth asked for a motion to approve the minutes of September 10, 1999. A motion was made by Drew Calandrella. A second was obtained from Alan Murray. Andy Merrifield indicated some of his comments regarding faculty childcare and survaillence cameras were not included in the minutes. Phil McGough expressed concern that his comments regarding the campus financial affairs were incorrect. Schlereth asked that any corrections to the September 10, 1999, minutes be sent to Neil Markley so he may update them before the next meeting. Schlereth tabled the minutes until the next meeting so the corrections can be made.

VICE-PRESIDENT'S REPORT

Schlereth indicated that due to suggestions made at the last meeting, actions have been taken on two items: Three additional disabled parking spaces will be added to the Ives parking lot. The odd road configuration at the Sauvignon Village roundabout will be solved by smoothing the flow of the curb right before the entrance to the roundabout.

Schlereth continued, Toast has been a successful product. Sales at that location have risen to $900 per day as opposed to $300 per day at the cart. He added that Toast appears to be meeting a demand which has existed. Further, furniture will be arriving within a week or two which will be placed in front of Toast, between Darwin and Stevenson. Jim Christmann expressed his concern regarding the carpet which leads to the Toast service door. He feels the rain will cause mud to engulf the carpet and render it useless. Schlereth indicated site development would soon begin on the area which will take care of the problem.

Schlereth informed the Members a that a Pacific Bell Wireless antennae will soon be erected on the Stevenson roof. The device would not cause interference to academic activities or pose a hazard to the campus community. The University will be receiving $10,000 a year in rent collected from Pacific Bell. This money will be used to provide a nice lunch in the Vintage Room for new faculty recruits at no cost to the department. Schlereth noted Sprint is also interested in placing an antennae on the campus.

Schlereth explained Sandy Bond has contracted a rate between Sonoma State and the Vitner's Inn, near John Ashe, at $108 per night, which is comparable to the Doubletree. This rate could be used to accommodate new faculty recruits when they visit the University. McGough indicated he thought the Best Western had to be used for new recruits because it is free. Schlereth said he has no knowledge of this.

Schlereth noted he has put a committee together with Deborah DuVall, Kathryn Crabbe, and the Deans, to look at renovating Stevenson Hall. He indicated classroom renovations have come up as a concern and the Deans have offered to take it on. Schlereth asked the Committee if they felt it was appropriate that the Deans take this project on. Christmann feels it would work well if the Deans solicited input from the faculty during the process. Schlereth asked Goldstein to be sure the Deans communicated with the faculty. Goldstein agreed. Harris feels it can be successful since the Deans have regular meeting with the department chairs who communicate with the faculty regularly. Merrifield is not comfortable assuming the Deans will consult faculty, however feels more comfortable with Goldstein ensuring the consultation. McGough added ,Deans consult on some things but not others and would like Deans to specify how they will consult with the faculty. Schlereth asked Goldstein to report how the Deans will consult with the faculty at the next meeting. Goldstein agreed. Crabbe corrected Schlereth by noting only the Deans who use Stevenson Hall will be sitting on the committee. She added, the Deans are sensitive to the faculty's wishes and are committed to consultation. Christmann followed by noting faculty from Natural Sciences use Stevenson from time to time especially when they need to use a computer lab. He feels the committee should included Dean Swanson as well. Schlereth indicated he does not hear objections to the plan so will assume consensus agreement on the committee taking into account the concerns brought forward during the discussion. Brian Turner feels this Committee has an instructional tie-in with some Environmental Studies planning courses. Schlereth added that is why Deans are involved. Schlereth stated he would skip to the Campus Financial Affairs presentation.

CAMPUS FINANCIAL AFFAIRS

Schlereth presented the following:

Schlereth explained the process entailed in developing the Campus Financial Affairs document and noted we are currently in the consultative phase. McGough indicated that Administration and Finance is adding $300,000 to its budget in positions that did not exist before. He feels this is stunning given the current financial situation of the University. He added that he did not know how much of the additions were people driven. Schlereth responded that the entire addition was people driven and the only alternative was to lay-off people. Edna Nakamoto followed by saying the new positions are needed in her cluster to undertake duties currently being absorbed within her cluster. Schlereth followed by adding that our emergency preparedness program is currently lacking, especially for the classrooms and the residential community. He feels this makes the University vulnerable to disasters. Self-supporting funds may be used to help pay for the emergency preparedness position since duties will be related to the Housing and Parking areas. Crabbe commented last time we used self-sustaining fund money to pay for positions, we had to return them to permanent funding in the General Fund. She asked if this would happen again. Schlereth said yes in regards to the Parking fund, but he is discussing this with his management team. Harris expressed his concern in adding the para-professional person to Human Services, however trusts the Human Services team’s judgement on this. Merrifield inquired about the Internal Auditor position and asked if this was a quasi-unfunded mandate from the Chancellor’s office. He said it appears we are moving positions to satisfy the Chancellor’s office rather than filling a direct student services position such as the Fred Jorgenson position in Housing. He feels it would be better to redeploy a person to a direct student services position, especially one which helps find off-campus housing. Schlereth responded that the Internal Auditor position is more a want of the Trustees than the Chancellor. Some campuses are having compliance problems and the Trustees would like to be sure these problems are being taken care of. McGough stated his comments regarding the new positions in Administration and Finance are not intended toward the people who are being reassigned, however we cannot afford a large administration. Schlereth responded, the question is should we add the positions or not. Schlereth continued, we could do something else with the money, but then what happens to the people. McGough agreed. Brian Turner indicated the students have a concern in the housing area and refilling the Fred Jorgenson position, instead of eliminating it, would be best. Ahmad Hosseini asked how other campuses were handling their budget cuts. Schlereth explained all campuses handle their budget differently and most aren’t as open as ours. Further, Schlereth continued, most campuses are growing, and with growth come money, so growth handles much of the problem. Bernie added that, like us, most campuses have cut administration and have tried to keep the educational program intact. Christmann indicated that with faculty turnover, the personnel position is needed. As for the Fred Jorgenson position, he feels housing could hire some additional student assistant to fill the position. Schlereth said he would look into this possibility.

FACULTY HOUSING

Schlereth explained six to eight faculty members appointed by the Academic Senate Executive Committee will join Goldstein and himself to discuss faculty housing. Schlereth indicated some discussion issues will be: Where the housing will be. Should it be subsidized? Is this a collective bargaining issue? Schlereth would like to know if this project is built, how to make it easy for faculty to use it. A consultant, paid for by the Chancellor’s office, will be helping on the project. Christmann indicated if this all comes together, a survey to all recently hired faculty may be helpful. Schlereth indicated focus groups may also be used. Ross explained housing may be an issue for staff as well. Schlereth indicated this housing would probably be staff housing with the focus on faculty. Nakamoto suggested transitional housing for staff may be a better option.

ALCOHOL POLICY

Sandy Bond presented this item. She indicated very little content had been altered and most of the revisions were cosmetic in nature. Sandy Bond asked to have this approved at this meeting due to the minor revisions involved. Harris motioned to move the policy as a second reading. The motion was seconded by Christmann. Perry Marker asked if there were any problems in the current policy. Sandy Bond responded there were not. Harris asked that the original date be kept on the policy since this was just a revision. Sandy Bond agreed. Christmann, asked if a student presents a thesis, passes, and brings a bottle of champagne to celebrate, will they have to fill out a form a week in advance? Sandy Bond responded yes. Christmann said, practically, this won’t happen. Sandy Bond indicated that such person would be violating state policy. Harris called the question. The policy passed unanimously.

FOOD POLICY

Sandy Bond presented this item and pointed out the revisions made from the first reading. She indicated the reason for revising this policy was to bring the University in compliance with revised food safety regulations. McGough asked if he orders pizza for his class, is he in violation of this policy? Sandy Bond said yes. McGough indicated the "Definition" section on page three was hard to understand and asked for something easier to understand. He then asked if a club orders pizza would they be in violation of this policy? Sandy Bond said yes. McGough explained this policy would, then, be violated repeatedly. Alan Murray clarified that pizza, or a similar product, brought to class, would probably not violate this policy because it would be considered a pot luck. Murray added, if you sell a product, then it becomes an issue. McGough feels alright if it is considered a pot luck. Crystal Shrouf asked what facilities would be made available for students to comply with the policy and why bake sales have gone from twelve to ten annually. Sandy Bond responded, the Student Union kitchen is being upgraded to comply with the policy, but due to space limitations, the number of bake sale dates had to be reduced. Brian Turner noted this issue is important to students and asked who certifies food handlers. Lisa Andresen explained Servesafe training will certify food handlers. Turner asked if the County mandates this. Andresen responded yes. Turner explained it is hard enough for clubs to organize bake sales and expecting them to attend this training is too much. Murray responded only one of the participants of the bake sale needs to be certified and present. Merrifield expressed his concern that this policy is an anticompetitive policy mixed with a safety policy which places restrictions on students to make money, but allows SSE to make money. He would like to see these policies separated. Harris clarified that this is a ten year old policy we are updating due to recent food related problems in the public sector. Murray, responding to Merrifield, said SSE is not trying to take away business from clubs, and will be working in cooperation with them to get certification for their people. Marker asked why the hours were limited to 8am-2pm for club food events. Sandy Bond explained this was for oversight purposes. Christmann noted the way the policy is written, persons selling non-perishable foods are exempt. This should be changed. Kitty Salsedo feels she would like input from the Office of Campus Life on this policy. Kiraly expressed his feeling that this policy does not promote a monopoly, rather it protects the consumer. He would feel safer if food handlers were certified. Harris motioned to approve the policy. The motion was seconded by Ogg. Christmann feels the document should be clearer and easier to understand. Salsedo would like to hear from the Office of Campus Life. Hosseini feels the document is confusing. Merrifield does not like the anti-competitve language. Nakamoto moved to send the policy back to the authors for revision. A second was obtained from Christmann. A vote was taken and the motion passed with no no votes and one abstention.

VENDING UPDATE

Markley updated the Committee on changes to the vending program which will bring the vending areas on campus into compliance with the State Fire Marshal Code. Markley also explained a plan to add more vending locations on a trial basis to see if sales would warrant them staying. He presented a list of new locations. Nakamoto expressed her concern with the machines being an attractive nuisance. Markley explained the vendor has ways to keep the machines from being vandalized and a safety hazard. John Bond expressed his concerns about possible vandalism in the field location. Ross feels that Housing and Athletics should be consulted before placements are made. Markley agreed to consult with Housing and Athletics. Markley asked if any there were any objections to the plan. No one objected.

INFORMATION TECHNOLOGY REENGINEERING

This item was deferred until Schlereth could present.

HUMAN SERVICES REENGINEERING

Nakamoto presented the revised Human Services organizational chart listing the addition of new positions in the Human Services cluster.

CMS UPDATE

Wilson explained the human resources and financial services components were being developed by participating campuses. He indicated Information Technology is becoming more involved to set up the technology infrastructure needed. The development database should arrive on the campus by January or February. Merrifield expressed his concern about the project and feels the cost should be borne centrally by the Chancellor’s Office. Ross asked if CSU technology expenditures included desktops. Wilson responded no.

ITEMS FOR THE GOOD OF THE ORDER

Salsedo expressed her dislike of the abandon-looking newspaper racks in front of the Commons.

The meeting was adjourned by Wilson at 4:05 pm

CRC Minutes 1999-2000
Updated 2008-01-09
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