The meeting was called to order at 12:00 Noon by Larry Furukawa-Schlereth.
MSPU the agenda (Harris, Barnier)
MSPU the minutes of November 3, 1995 (Harris, Barnier)
Larry Furukawa Schlereth, assisted by Steve Wilson reported on three items including (a) the installation of new elevators in Stevenson and Darwin Halls (b) the status of the Risk Management Pool and (c) the initiation of the credit card purchasing program. Specifically, he mentioned that the President had agreed that it was appropriate to substitute the elevator replacement project for the seismic bracing the library shelves. The elevator project is scheduled to begin immediately following graduation. Schlereth also indicated that it might be possible to for the auxiliary corporations to participate in the CSU Risk Management Pool as early as July 1, 1996. This action would assist the auxiliaries in potentially reducing the cost paid for liability insurance. Steve Wilson reported that the credit card purchasing program was operational in the campus purchasing unit as the first pilot unit for SSU. Other campus units are anticipated to follow in Summer, 1996.
Larry reviewed the list of action and information items from the previous meeting distributed with the agenda. Specifically he commented that the CRC had approved the financing strategy for the thermal energy storage project. New information items included:
Larry described the activities of the PBAC meeting of November 14. Minutes from the meeting follow below:
The meeting was called to order by Don Farish at 3:10 PM who asked for a motion to approve the minutes of August 17, 1995 which were approved unanimously. Farish then turned to the agenda and asked Larry Furukawa-Schlereth present the materials attached to the agenda packet.
Schlereth updated the PBAC on one item that had been removed from the University Needs List -- support for management of the Foundation Endowment,. He indicated that the Foundation Board of Directors would be asked to use a portion of Foundation Endowment interest earnings to finance this initiative. Schlereth then indicated that S620,000 of "new': money was now available for Academic Affairs in 1995-1996 as a result of the likely identification of S200,000 of general funds not previously allocated. Specifically, he indicated that he expected these resources to result from student fee revenue in excess of budget, savings in the Risk Management Deducible budget, and other savings in the University Wide budget categories.
Don Farish then distributed a revised list of unfunded Academic Affairs needs which totaled $2,120,000 as indicated below:
Farish's handout also described a variety of options for budget reductions in Academic Affairs including:
Steve Wilson asked for clarification on the impact of the new instructional technology fee on the campus financial needs. Farish indicated that these resources were needed to finance the various aspects of the assured access requirement. Tracy Terrill asked for clarification of the Admissions and Records consolidated enrollment management fee. Farish indicated that these resources were being used by Admissions and Records as part of that unit's operating base.
Discussion then turned to potential strategies to meet the unfunded financial needs of the campus including the possibility of a differential state university fee similar to butt less than the differential fee being discussed at CSU, SLO. Questions were raised regarding the elasticity of demand at SSU, and the issue of equity among the CSU campuses.
Rand Link pointed out to the PBAC that he did not wish the Committee to loose sight of the modest need in Student Affairs designed to improve campus life via the addition of clerical support in that office. Schlereth also pointed out the campus had a material concern with respect to GAAP audit compliance. Katharyn Crabee reminded the PBAC that it could be useful to consider eliminating certain positions as they became vacant to generate savings. Bill Barnier asked about the status of the proposal to reduce the Administration and Finance budget presented at the last meeting. On this point, Farish indicated that the President had indicated that he was not open to reallocation between Division budgets but might consider utilization of the Housing Program for EMT faculty. Farish indicated that he and Schlereth were evaluating this possibility.
Charles Merrill asked if the un-funded Academic Affairs needs could be prioritized by the VPBAC. Farish indicated that this would be done for the November 28, 1995 meeting of the PBAC. Farish also indicated that he and Schlereth were developing a recommendation for the PBAC to consider regarding unfunded needs including the possibility of the differential fee in 1997-1998.
Additional information requested by the CRC regarding the operations of the University Foundation, included in the Agenda Packet, were explained by Steve Wilson. Wilson indicated that the audited balance sheet and income statement for both the Foundation and the Enterprises would be provided to CRC members.
Edna Nakamoto explained material contained, in the Agenda Packet, related to staff reclassifications on campus and their related cost.
John Bond explained summary data related to the 1995-1996 SSU Capital Program contained in the Agenda Packet. At the request of the CRC, Schlereth indicated that the cost of the program and various fund sources would be provided to the CRC at the December 8 meeting.
Schlereth sought ideas from the CRC related to the planned assessment of the Service Through Synergy (STS) Program. Various ideas were generated including the use of an external review panel, campus surveys, focus groups, program review and a self-study. Schlereth indicated that the Division Senior Management Group would begin work on an Assessment Model for further discussion by the CRC.
Schlereth informed the CRC that based on conversations with various members of campus community, including the Staff Council, he believed that it was important for the University to make a commitment to staff development and training. He indicated that because of this belief, he had added a $100,000 item to the University Needs List in Administration and Finance for this area. He asked the CRC for their feelings about the item and obtained unanimous agreement that staff training and development was indeed important and a high priority. Schlereth indicated that he and the AFD Senior Management Group would develop a staff training and development model for further consideration by the CRC.
Three items were presented in open forum including:
The meeting was adjourned at approximately 3:50 PM.
CRC Minutes 1995-1996