The meeting was called to order at 10:05 AM
Prior to proceeding with the Agenda, Larry invited the CRC members to participate in a coffee tasting exercise to assist Management with the selection of a new campus coffee vendor. For approximately 15 minutes, CRC members tasted 12 different coffees from four vendors.
Following the first phase of the coffee tasting, the Chair proceeded with the Agenda.
MSPU the agenda (Harris/Murray)
MSPU the minutes of June 20, 1995 (Harris/Cinquini)
Larry reviewed the list of action and information items from the previous meeting distributed with the agenda. No new action items were added. The Residence Life Consultant's Report, the Status of the University Reserve, the GAAP Audit Report, University Club Enhancements, Credit Card Purchasing were all added to the Information Items to Date Category.
After discussion and by consensus, the Committee agreed to send Larry Furukawa-Schlereth, Dennis Harris, Tracy Terrill and Carol Cinquini as the CRC representatives to the AARC/CRC Conference Committee.
Larry reported that the University had been successful in obtaining, at no cost, a new vehicle for the President's use. The current vehicle used by the President will be moved to the campus fleet permitting the disposal of an older fleet vehicle.
Larry reported revised figures related to the University Reserve for fiscal 1994 -1995 highlighting several key revisions including a correction to the opening balance of the Reserve from $450,000 to $400,000 and a subsequent correction to the amount provided by the Reserve to the Health Center from $150,000 to $100,000. In addition, Larry indicated that a new item had been added - the repair of the campus pool, that the deficit in University Affairs had been reduced and that a new deficit in the Development Office had been discovered. Larry again reminded the CRC that the Reserve figures were still preliminary and a final firm report would be made to the CRC once the books for 1994 - 1995 had been closed.
Larry explained that the Financial Staff (himself, Bill Ingels and Steve Wilson) had prepared a preliminary staff analysis related to the 95-96 General Fund budget for SSU which was included with the Agenda packet. He explained that while over $2,000,000 of new money was likely to come to the campus, CSU mandated payments would reduce the actual new funds to campus to around $700,000. Larry further indicated that additional money would likely result from the existing base budget as benefit projections and plans to move the Health Center from the General Fund were finalized. He also indicated that revenue in excess of projections in 1994-1995 would be rolled to the new fiscal year and that the Foundation profit in excess of projection would also be available. Larry then outlined the various budget needs that had been identified by the Cabinet Officers and indicated that as final figures were determined, the PBAC would meet to make appropriate recommendations to the President.
Discussion ensued reflecting on the fact that (1) more money was needed and (2) the key budget priority had to be funds for enrollment growth. In addition, discussion focused on the need to move the Health Center off the General Fund as quickly as possible and the need for greater consultation on the budget by the PBAC. Professor Harris suggested that perhaps the PBAC should be expanded to include the AARC/CRC Conference Committee. Larry indicated that he would discuss this concept with both the Provost and the President.
Larry presented the second reading of the Housing Major Capital Project which included a $2,000,000 expenditure for deferred maintenance largely in the 30 year old Zinfandel Complex. Funding for the project was projected to come from a thirty year bond issue with repayment from restricted resources in the Housing Budget augmented by AFD funds. The CRC agreed that the project was necessary but questioned whether it might not be possible to do the project with a 15 year bond issue instead of the projected 30 year one. Larry indicated that he would develop a set of financial models for the CRC to consider when item returned for formal, final action in Fall, 1995.
Larry presented this item for a second reading and action indicating that the matter would proceed to the Space Committee in August.
The CRC adjourned for lunch at 12 Noon. During lunch, CRC members tasted an additional 12 coffee types from the four vendors invited to participate in the coffee tasting exercise.
At 1:15 PM, the CRC reconvened in formal session.
Larry introduced John Bond who outlined the proposed Thermal Energy Project indicating that the project was the last of the major utility conservation efforts designed by AFD. Specifically, John indicated that the project would involve the creation of a large storage tank adjacent to the Boiler Plant that would store thermal energy for later use by the campus thereby reducing the amount of energy needed to be purchased by the campus. The project has a initial cost of about $750,000 offset by a PG&E rebate of $150,000. Annual utility savings are projected to be $60,000.
Larry indicated to the CRC that the aesthetics issue of the tank would be resolved by the Campus Planning Committee and that the role of the CRC was to ascertain whether the project made programmatic sense. He indicated that financing for the project would come from $600,000 bond issue repaid over thirty years by energy savings realized by the campus. John added that a decision needed to be made soon in order to take advantage of the PG&E rebate program which would end on December 31, 1995.
After discussion, the CRC agreed to forward the item to the Campus Planning Committee. Should that group take a favorable action on the Project, the CRC would hold a second reading on the item and take action at that time.
Larry presented this item to the CRC referencing a series of handouts included with the Agenda packet. He indicated that the primary goal of the project was three-fold. (1) Improve the general appearance and accessibility of the Administration and Finance Center (AFC). (2) Improve the signage of the AFC to assist with customer location and (3) develop a si~nage prototype for the campus to consider as it reflected on an improvement s to the campus exterior signage overall. To address these three goals, Larry indicated that the landscape in the AFC would be improved and the buildings repainted. In addition, large numbers would be placed in the buildings to assist customers in locating the appropriate facility and (3) new signs, modeled after the current Evert Person Theatre sign would be installed. Funding for the prototype project is expected from 1994 - 1995 AFD salary savings.
Larry introduced this topic by indicating the he had directed Alan Murray to study ways to improve the Redwood Lounge in Stevenson Hall. Improvements were seen as important for several reasons including (a) the facility violated fire marshal! regulations (b) the facility was not welcoming or comfortable for customer use (c) the facility was not conducive to improving vending sales and (d) the facility did not make a favorable impression on visitors to the campus. This final item was seen as particularly sensitive since the facility is located adjacent to the Admissions offices and very near the senior administrative offices of the campus.
Alan Murray presented the plan which he and a consulting architect had developed which generally met with approval from the CRC. Larry indicated that the project would not exceed $100,000 and that AFD hoped to include with the project, improvements to the f~rst floor of Stevenson Hall including an upgrade to the so-called loading-dock entrance.
After discussion, the CRC agreed to hold a second reading on this item after a review of all the new budget priorities being developed for AFD by the Vice-President, the Associate Vice-President and the Senior Directors.
This item was deferred to a later meeting.
This item was deferred to a later meeting.
Larry introduced the second reading of this item asking the CRC to reflect upon the various objectives and budget priorities included with the Agenda packet. He indicated that the majority of the August 1 meeting of the CRC would be devoted to a discussion on this topic with formal action.
After hearing the results of the Coffee Tasting Exercise, the Chair adjourned the meeting at 3 PM.
CRC Minutes 1995-1996