CAMPUS REENGINEERING COMMITTEE
MINUTES JUNE 20, 1995
- APPROVAL OF AGENDA
- Laurence Furukawa-Schlereth, Dick VanGiesen, Dennis Harris, Carol Cinquini, Carol Currier, Andy Merrifield, Melinda Barnard, Kathy Crabbe, Lynn McIntyre, Letitia Coate, Drew Calandrella, Bill Barnier, Tracy Terrill, Neil Markley, Edna Nakamoto, Richard Courier, John Bond, Alan Murray, Gloria Ogg
MSPU the agenda (Barnier/Merrifield)
- APPROVAL OF MINUTES
- The minutes of June 6,1995, were distributed and tabled to the next meeting.
ITEMS TO DATE
Larry reviewed the list of action and information items from the previous meeting distributed with the agenda.
Under action items, Contract Post Office was added, as was the approval of the sixth dispatcher. Marketing student workstations was added to the info list.
Larry told the group that the Convenience store was doing well, with a "high" of $900 gross for the first day of orientation.
- CRC YEAR-END REPORT
- The first meeting of the Campus Reengineering Committee took place on June 21, 1994. Today's r~ieeting marked the first anniversary of the Committee, and Larry thought it would be appropriate to review the list of accomplishments, distributed with the agenda. The list of accomplishments totaled an impressive $6,570,000. Dennis stated that many very important decisions were made by the Committee that did not result in expenditure of funds, and that some of these decisions were equally important and should be noted. Dennis also asked for a status report on the University Reserve.
- 90 FOR 95-96, AFD STRATEGIC OBJECTIVES (FIRST READING)
- Larry presented a draft list of strategic objectives he had developed in consultation with the Senior Directors. He summarized each item, noting that each objective tied with a job expectation of one of the new management positions. Questions were raised about the placement of various renovations under "Customer Services" instead of "Entrepreneurial Services." Larry responded that, in some cases, the "plates" were too full, and other Senior Directors had agreed to assist. Gloria added that Items 17 and 18 should be nearly complete by summer's end. Item 61 and 66 were highlighted in the Human Services area, as was #76 "Risk Management." Dennis stated that we need to be sure that, as a result of decentralization, the divisions are not operating in a way that puts the University as a whole at risk. An example was the decentralization of replacement equipment and furniture funds. Melinda encouraged the inclusion of faculty when the Workplace Violence Mitigation Program is implemented. Larry responded by saying that any help she or others could offer to gain faculty participation would be appreciated.
- AFD BUDGET PRIORITIES 1995-96 (FIRST READING)
- Larry distributed and reviewed the list of AFD Budget Priorities for 1995- 96 as a first reading. He stated that the list is not in any particular order, but includes those items which he and the senior directors believed to be of importance for funding during the coming year. There was discussion of this list in relation to other campus priorities, and Larry responded that President Arminana is operating with an "every tub. on its own bottom" philosophy, not unlike the Chancellor's decentralization of responsibility to the campuses. Each division is expected to not only determine its needs, but how to fund those needs as well. The AFD list would not require funds from outside Administration and Finance, but would continue to come from reengineering and refocusing efforts within the division. The committee discussed several of the items on the list, particularly the systems analyst position and related CMTS issues, the Building 300 renovation and related space committee issues, and issues related to the campus reserve, such as the Health Center not being selfsupporting. Bill Barnier asked that for the second reading, AFD management prioritize the list (high, medium, low) and include the estimated cost of each item.
- SUPER STUDENT EMPLOYMENT (FIRST READING)
- This program is a new initiative proposed by Larry with the intent of providing a competitive employment package to a few outstanding student applicants. A draft outline of the program was distributed. Questions were raised about how the students would be selected (qualifications), what the tax implications and payment logistics would be, and whether or not the student would be held to a minimum schedule or time commitment. The committee felt the initiative warranted further development and asked Larry to explore the concept further with the senior directors and return with more detail for a second reading with implementation targeted for Fall.
- REVIEW OF IDEAS FOR THE UNIVERSITY CLUB
- Alan distributed a summary of the ideas generated in the brainstorming session of June 6. Priority focused on the improvement of the coffee. A blind tasting is being arranged for the committee. Comments were made that there should not be any further subsidizing of the club, i.e., no free wine and cheese in the afternoon. Next meeting, the committee will be discussing ways to improve the food carts.
- CAMPUS STORAGE FACILITY TASK FORCE REPORT
- John Bond presented an update on the status of the campus storage facility. The building site is being prepared with an expected opening date for the facility of September 1,1995. Of primary concern is the policy for prioritizing the use of the space. Larry outlined the proposed priorities as 1) AFD Financial Record Storage, 2) University Records Management/Archival Administration, 3) Storage to Mitigate Fire Marshall Violations, 4) General Campus Storage. Dennis pointed out the need for fire walls between the various categories of storage. John stated that the building is comprised of four bays, and that the fire marshal! has reviewed the layo.ut. There was concern that the new building not become a dumping ground. Both Dennis and Katharyn stressed the need for a clear policy BEFORE the first item is placed in the building. The main concern was not the official or financial records of the University, but the miscellaneous "stuff" that departments don't want to part with. Larry said he would ask the Director of General Services to put together an aggressive policy to deal with this issue, along with a retention schedule.
- HOUSING MINOR AND MAJOR CAPITAL PROJECTS (FIRST READING)
- Larry distributed and reviewed a list of minor and-major projects proposed for the Housing Program, stating that funding has been identified for the minor projects, but that the major projects will require financing. Larry also said he would include a tour of the Housing complex at the next CRC meeting, so that committee members could see first hand what the concerns are. There were questions over the use of the Housing reserve funds and whether or not there was an intent to rebuild the reserve. Larry responded by saying that the strategy is to build a healthy reserve, but to hold it in the Enterprises for maximum flexibility. Some of the improvements proposed have to do with the local market, i.e., we are competing with townhouses in Rohnert Park which come with a jacuzzi, cable T.V., and are relatively new. It is imperative that we keep our units and features up to date in order to maintain maximum occupancy. Discussion ensued as to why students choose SSU. Larry stated that the major capital improvements would probably require Sallie Mae financing. Dennis said he would like to see the financing plan, preferably without borrowing, and with a mechanism built in to schedule maintenance and avoid facing a major problem in the future.
MSPU (Harris/Merrifield) to approve the Housing Minor Capital Project List.
- STS PHASE IV -- TITLE CHANGES STS PHASE IV - JOB DESCRIPTION UPDATE STS PHASE V - IMPLEMENTATION STATUS
- Larry reported that there were a few title changes primarily in Facilities, with the elimination of "Campus" and "Plant" from the titles. The letters to managers will be issued next week, and he will have a meeting with the managers to clarify expectations, the evaluation process, and leadership philosophy. The managers will not receive the anticipated 2.5% cost of living adjustment in July as their salaries have just recently been adjusted. Only the Vice President will be eligible for the COLA if it materializes. The Controller, Assistant Director of Dining - Residence Halls, and Supervisor of Cash Dining Operations will be appointed by the end of next week. Since the CRC had agreed to accept the work of Larry and the subcommittee on this item, this report was for information not action.
CRC Minutes 1994-1995