October 17, 1996

Memorandum

To: Campus Planning Committee

From: Ruben Armiñana, President

Subject: Notes from October 4, 1996 Campus Planning Committee Meeting

Ratification of the Capital Outlay Program 1998/99 through 2002/03

Deborah DuVall distributed the draft Five-Year Capital Outlay Program 1998/99 through 2002/03, State and Non-State funded programs. She asked that the committee ratify the program as drafted so that she could begin preparation of the program documents due in the Chancellor's Office in April. The committee approved the State Program's seven projects: Library/CMTS, from here on known as the Information Center, equipment scheduled for 1999/00; Renovate/Upgrade Telecommunications Infrastructure, construction in 1998/99; Seismic Retrofit-Darwin Hall, planning and construction scheduled in 1998/99; Remodel Salazar Library for Classroom/Student Services/Administration, scheduled to begin planning in 1998/99; Access and Roadway Improvements, scheduled to begin planning in 1999/00; Faculty Office/Lab/Classroom "Professional Building", scheduled to begin planning in 2000/01; and Stevenson Hall Remodel for Classroom, scheduled to begin planning in 2001/02. The committee discussed the schedule and occupants of these projects and then approved the plan unanimously.

The Non-State program was approved with five projects: The Student Housing Growth Phase II scheduled for planning and construction in 2000/01; The University Center Phase I(Bookstore/Enterprises Building), scheduled to begin planning and construction in 1998/99; University Center Phase II scheduled for 2001/02; Parking Lot (400 spaces), scheduled for planning and construction in 1999/00; and the Environmental Studies Solar Lab scheduled for planning and construction in 1999/00.

Approval of Concept Design for Stevenson Falling Hazard Retrofit

Deborah DuVall briefed the committee on the progress of the design to remove/repair the spalling on the parapets of Stevenson and Darwin Roofs. These parapets have become falling hazards because of a deterioration of the concrete. The 1996/97 Capital Outlay Budget contains a line item under seismic retrofits for $537,000 to repair the two buildings and an engineering firm, MKM and Associates have been hired by Physical Planning and Development (PP&D) to design the repair. Construction is planned for the Summer and Fall of 1997. Since the last meeting where the design firm had presented three possible scenarios for a retrofit, estimates had been completed for all three scenarios and it had become known that the $537,000 was not enough to complete any of them. The design team had then been instructed by PP&D in the ChancellorÕs office to design a low cost retrofit for just Stevenson Hall that involved removing the parapet and replacing it with a metal roof structure. James Meacham of MKM showed the committee what such a roof would look like. The committee expressed concern that the design of the retrofit was being determined by budget rather than what would be best aesthetically for these major buildings. They were also very concerned that the level of consultation on campus necessary for such an important project had not been accomplished. Vice President Furukawa-Schlereth proposed that the alternatives be tabled and that he consult with PP&D about securing the budget until such time as the campus could pursue a more acceptable solution. He also proposed that the project be referred to the Campus Reengineering Committee where it could be researched for creative solutions and presented to the campus community for consultation. The committee agreed.

Approval of Site for Temporary Housing Facilities

John Bond distributed a site plan for locating temporary, modular, housing for 170 students in the western half of the parking lot south of the Sonoma Complex. These units would serve the students that have been accommodated in triples during the 1996/97 year. The assumption is that these units would be on campus for three years until new permanent housing is constructed. Vice President Furukawa-Schlereth moved that this site be approved for residential modulars; the motion was seconded by John Bond and approved with one abstention.

Approval of Site for Wareham Sculpture

Michael Schwager reminded the committee that he had been instructed by last year's committee to propose possible new sites for the Wareham Sculpture currently at the front entrance. This would be in preparation for creating a new exhibit at the front entrance for temporary pieces. Michael reported that he had reviewed several locations and had settled on a site toward the back of the commencement lawn between the two lakes, closest to the lake by the Art Department. This site would give the piece the required backdrop and viewing distance. Pat Carr expressed a concern that this location might create a safety issue because the piece could become a climbing tower for the young people who find the lakes area a favorite place. The committee asked Michael if he had other alternatives and he responded that another site might be in the open field between Stevenson Hall and the Art Building. He had initially rejected this site because of a directive from last yearÕs committee that the piece should be close to the Art Building. Given the safety concern, the committee asked Michael to reconsider other locations that might be more closely monitored by Public Safety.

Modification to Laurel Drive

John Bond reported back to the committee on an information request from last year to modify the Laurel Drive entrance/exit to the campus so that it would be entrance only. This proposal had been discussed last year as a solution to the traffic safety problems perceived at that exit. Mr. Bond had been asked to sketch a possible alternative to assure access to Receiving and the Corp Yard should Laurel become an entrance only street. Mr. Bond distributed a map, discussed alternatives considered and stated that given the limited access to the Corp Yard, he could not recommend the proposed change. Deborah DuVall also reported on the negative response from the campus community that she had received about the proposal. Vice President Furukawa-Schlereth moved that the committee vote not to consider the proposal at this time, John Bond seconded that motion and the committee approved it.

Naming of the Greenhouse

The committee had received a request from the Division of Natural Science to name the new greenhouse. Deborah DuVall informed the committee that this would fall under the policy of naming a minor facility and that, as such, the authority to name would be a campus decision rather than a Trustee decision. The procedure called for the forming of a subcommittee to recommend back to the Campus Planning Committee concerning the naming. Deborah also reported that such a committee was being formulated in the PresidentÕs office and that, if it chose, the Campus Planning Committee could make the recommendation that the subcommittee report directly back to the President. Since the Campus Planning Committee would not meet again until December, this would allow for a more timely naming.

The committee agreed to this arrangement.

Modification of the Commons Landscape

John Bond showed the committee a drawing of the new landscape plan for the areas in front of the commons. During the summer, the Facilities crew had removed several trees that were dead and dropping their limbs. This new plan would replace those trees. The committee approved the plan.

Installation of a GTE Cellular Receiving Antenna

Vice President Furukawa-Schlereth informed the committee that this project was not ready for discussion at this time and the agenda item was dropped.

CPC Minutes 1996-1997
Updated 2008-01-17
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