Steering Committee Meeting Minutes September 15, 2010

10:00-11:00am (Schulz 2019)

Notes

  1. General update
    1. Jack Nguyen, the new DSS/Assistive Technology/ Alternate Media Specialist, was introduced. We learned from him that his Bachelor’s degree is in Ethnomusicology and his Master’s in New Media. It was his combined belief of the importance of education and his love for technology that ultimately led him in the direction of Disabled Student Services. We are very pleased to have him join SSU community and be a part of ATI.

      Barbara is waiting on confirmation from Brett Christie regarding his availability to serve on the ATI Steering Committee.

      Joy Sun is taking the place of Lynn Trainor and Jenifer Crist will be replacing Ruth McDonnell from the Contracts and Procurement Department.
    2. Barbara gave an update of the discussion in the last Executive Sponsors conference call on 09/09/10.
      1. An attachment distributed just prior to the meeting is a list of projects [ATI Project Inventory] underway centrally around the ATI initiative. The CSU is still focused on developing or gathering up resources to be made available centrally for the benefit of campuses working toward accessibility.
      2. Deborah Kaplan has left the CSU for a position in Washington DC; there will be a recruitment to replace that position.
    3. A summary ATI status report as of 8/25/10 and an abbreviated version of the revised coded memo were distributed to the ATI Steering Committee; also, communicated to the Extended Cabinet.

      Susan Kashack wondered if the revised Coded Memo should be brought out to the Faculty to re-introduce them to the new approach to accessibility. Barbara Butler suggested that this year may be an opportune time to lay a foundation for ATI.

      Richard Senghas thought that maybe ATI could be incorporated into the Professional Development focus that is being directed through Academic Affairs. This brought up the question of whether it is better to mandate or entice implementation of best practices around ATI. Richard also brought up the idea of a Faculty Retreat. Barbara Moore suggested that perhaps a combined Moodle/UDL training would be one approach to getting course curriculum moving toward accessibility. Richard added that perhaps adding accessibility or UDL as a requirement to course design and evaluating it through the RTP process would get Faculty to work toward ATI goals. A letter from the Provost acknowledging faculty work on this initiative might be helpful.
    4. Current status and efforts (updates)
      1. Priority 1 (Administrative Web Accessibility): B. Moore reported that the final draft of the SSU Web policy was being revised and nearly complete. Additionally, the Web Standards, Web Identity, as well as the re-design of the campus website are almost complete. S. Kashack wondered where the final draft will be promulgated. Does it go to the Senate? Will it be communicated through the Provost’s Office?
      2. Priority 2 (Instructional Materials Accessibility): B. Christie was not present so an update on this area is deferred.
      3. Priority 3 (E & IT Procurement) Jenifer Crist reported she and Joy Sun are still getting up to speed with their new positions in the procurement department and with their appointments to the committee. Joy Sun is the new IT buyer.

        A discussion about the procurement threshold ensued. The threshold is still $15,000 for procurement except for resources that will have wide impact on the students. In the latter case, all such products will need to be carefully evaluated for accessibility. Barbara Moore reminded us products in the latter category will need to be accompanied by a plan for access if there is no VPAT (Voluntary Product Evaluation Template).

    5. Workshops and Training: Reminder that the resources on the Professional Development Website for Accessible Technology are continuing to grow. The link is http://teachingcommons.cdl.edu/access/ and all committee members are encouraged to peruse the content of that website.
    6. General SSU ATI issues: Brett Boyer added that it is very important to convey to faculty from the very beginning the need for accessibility due to the changing student population. This year there are more students with various disability conditions.

      B. Butler suggested gathering a smaller group from among the ATI Steering Committee Members in order to focus on immediate considerations regarding accessibility at SSU.

      It was suggested that perhaps ATI could be added to the Moodle discussions with the Department Chairs. D. Roberts re-stated the idea of making a list of software for faculty that simply states whether it is accessible or not. R. Senghas emphasized the importance of relaying the ATI message to faculty in a positive manner that encourages good practice rather than saying “can’t” or “don’t”.