Steering Committee Meeting Minutes February 15, 2011

10:00-11:00am (Schulz 2019)

Notes

  1. General Update
    1. Announcements
      1. Christine Hayes has updated the SSU ATI website to bring it current and make it easier to navigate http://www.sonoma.edu/accessibility . Paula Hammett is drafting a “Course Accessibility Checklist” on which she is consulting with various other ATI members. When ready, she will distribute to the Steering Committee.
      2. Jack Nguyen participated in a conference call held by CAM (Center for Alternative Media) through the Chancellor’s Office. CAM is putting together a website to serve as an information hub for questions, answers, and commentary around the processes relating to accessible media issues. Also being developed is a “workflow” for Alternative Media which will be linked on the website once it is launched.
      3. Brent Boyer shared a letter that was brought to ASI from a student who stated that he is behind in several of his classes due to lack of textbook identification in a timely manner. The challenge is exacerbated when there is a third party sponsor involved, in this case, the California Department of Rehabilitation. This reopened the discussion of timely textbook adoption. Deborah Roberts expressed concern about lack of progress on this problem. She volunteered to look into it; Paula Hammett and Richard Senghas from FSAC offered to meet with her first to impart background they already have on this issue.
    2. Update from ATI Central, Executive Sponsors conference call discussions:
      1. ATI Central is now making available the minutes from the monthly ESSC meetings which Barbara will redistribute to the Committee. January notes will be sent after this meeting and attached with these notes.
        Main topics of both the January and February calls are the ATI campus reports and selected campus’ ATI showcase activities. For the January meeting, CSU San Bernardino presented a history of their activities. To see this and prior presentations, go to the public Moodle site at http://ati.calstate.edu (no login required) and look for the “ATI Campus Showcase” link on the left hand panel.
      2. Mark Turner for Instructional Materials reported on the status of the following projects: Textbook Rentals Accessibility and eTextbook Accessibility; see the January ESSC minutes for a summary.
      3. Also mentioned was an upcoming meeting with Daniel Goldstein, lead counsel for the National Federation of the Blind, with a goal of establishing a mutually beneficial relationship; more on this at the next conference call.
      4. As of our meeting today, 22 campuses have submitted their reports. There appears to be a wide spectrum across the campuses with larger campuses able to achieve more progress. The analysis of the combined reports with resulting baseline goals is still expected to be promulgated in late Spring 2011.
  2. Current status and efforts (updates)
    1. Priority 1 (Administrative Web Accessibility)
      Barbara Moore reported that the Web Advisory Committee was not able to meet in January or February but would meet again at the end of March. The new website design is to be presented to the Extended Cabinet soon. Templates are being created that will be available to assist other units with their web work.
    2. Priority 2 (Instructional Materials Accessibility)
      Barbara Butler stated that there is still a need for a lead person for this initiative area. She again referred to Paula’s work on the Course Accessibility Checklist draft discussed at the beginning of the meeting.
      Bruce Carpe reported that Media Services is continuing to integrate captioning for instructional videos, as requested. The completed materials are available for check-out at the Library’s Multimedia Department. He also described an unusual experience with a faculty member requesting transcription for videos that the faculty member may not have vetted for class. As digital media, especially social media, proliferate on the web, some of which may seem useful for classes, there is a growing need to establish guidelines for faculty around accessibility implications. There was some discussion around the lack of protocol and agreement that communication to faculty around the creation and provision of accessible materials should be a priority.
    3. Priority 3 (E & IT Procurement)
      Jenifer Crist reported that things are going well in the procurement arena; the focus for this initiative is still on training.
  3. Workshops and training
    Links to helpful instructional materials may be found on the ATI Professional Development website at http://teachingcommons.cdl.edu/access/ . Please continue to promote this site.
  4. Discussion of SSU accessibility issues (all)

There was a general query around the status of funding for ATI efforts on our campus. Given that budget projections ahead are unclear and there is a long list of campus needs, it is too soon to tell whether there can be some attention put on this particular priority. Barbara observed that this need, among others, is not likely to be addressed until the CSU budget is determined.
Barbara Butler proposed that the ATI Steering Committee meeting agendas be changed by focusing the March 16th meeting on instructional materials only. Steering group members with a direct interest in this initiative area should try to attend. The focus will be the ATI Instructional Materials report template goals and indicators of success. We will review the elements identified so that all interested will be familiar with the report categories of instructional materials; this exercise should expand our shared understanding of goals and directions. Other Steering Committee members with a focus on the other two initiative areas may elect to review their particular reports by setting up separate meetings. The April meeting can then be a review of all three report areas and any other updates. Richard suggested it would be a good idea to try to identify common themes across all areas so they can be dealt with simultaneously.